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For use when serving on 
or working for the 

Board of Supervisors 

City and County of 
San Francisco 


MAR 1 1 t229 


March 1999 Edifion 


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March 1999 Edition 






Not to be taken from the Library 

Prepared \\\\ the 
Office of me Clerh of me Board 

Board of Supervisors 

City and County of 
San Francisco 

Room 244 Cirq Hall 

1 Dr. Carlton B. Goodlett Place 

San Francisco. CO 94102 

[415] 554-5184 Fax [415] 554-51G3 

The City's internet site is 

Table of Contents 

I. The Board of Supervisors 

II. The Legislative Process 11 

III. Aides to Supervisors 33 

IV. Department Facilities and Policies 35 

V. The Clerk's Office 48 

VI. Elections 53 

Index 60 

I. The Board of Supervisors 

Who are the present members of the Board of Supervisors? 

These are the Supervisors as of February 1999, and the dates they took office. The ones who 
first took office on a January 8, were elected the previous November. Supervisors who started 
on a different date were first appointed to office by a Mayor. After their appointments, 
Supervisors Brown, Katz, Leno, Newsom, and Yaki were later elected. 


1 . Sue Bierman 

2. Barbara Kaufman 

3. TomAmmiano 

4. Mabel Teng 

5. Michael Yaki 

6. Amos Brown 

7. Leslie Katz 

8. Leland Yee 

9. Gavin Newsom 

10. Mark Leno 

1 1 . Alicia D. Becerril 

Service Began 
January 8, 1993 
January 8, 1993 
January 8, 1995 
January 8, 1995 
February 5, 1996 
May 29, 1996 
June 1, 1996 
January 8, 1997 
February 13, 1997 
April 22, 1998 
January 25, 1999 

Can you tell us something about the Supervisors? 

Supervisor Tom Ammiano, the President of the Board, is a former President of the San 
Francisco Board of Education. He has a Bachelor of Arts degree in Communication Arts from 
Seton Hall University and a degree in special education from San Francisco State University. He 
is an instructor in Humanities at New College of California and an instructor in AIDS Peer 
Education at City College of San Francisco. He is a professional stand-up comic. He has a 
Harvey Milk Community Service Award. He was the subject of a Newsweek magazine story on 
Gay Teachers and has been profiled in the New York Times and on Good Morning America. 

Supervisor Alicia D. Becerril is an attorney, an associate with the San Francisco law firm of 
Gutierrez & Associates, working on commercial litigation, products liability, employment law, 
and personal injury cases. She has been the vice president of the San Francisco Board of 
Appeals, and a member of the Landmarks Advisory Commission. She is a past director of the 
Hispanic Chamber of Commerce and has been active in international trade issues. She worked 
for the California Department of Health Services, the California Energy Commission, and the 
California Agricultural Labor Relations Board. She is a tenant and does not own a car. 

Supervisor Sue Bierman, the senior member of the Board of Supervisors, was an early fighter 
against freeways in Golden Gate Park and other city neighborhoods. She was appointed to the 
City Planning Commission by three mayors and served on that body until her election to the 
Board of Supervisors. She is a member of the Citizens' Advisory Group for Long Range 
Planning of the University of California at San Francisco, is a member of the Board of the 
Ecumenical Ministry of the Haight Ashbury. She has served as a member of the Hunters Point 
Shipyard Advisory Committee and of the Port Commission's Waterfront Advisory Board. 

Supervisor Amos Brown is the pastor of the Third Baptist Church. The Rev. Dr. Brown has 
served as leader of the largest Black Baptist Church in San Francisco, the oldest Black Baptist 
Church in the western United States, since 1976. He has a Bachelor of Arts degree in Sociology 
from Morehouse College in Atlanta, a Masters of Divinity degree from Crozer Theological 
Seminary of Chester, PA, and a Doctor of Ministry Degree from United Theological Seminary in 
Dayton, Ohio. Active in the civil rights movement since his teens, he has worked closely with 
Martin Luther King, Jr., Medgar Evers and Jesse Jackson to promote non-violent activism. 

Supervisor Leslie Katz is an attorney with an active practice. Immediately prior to her 
appointment as a Supervisor she was the president of the San Francisco Community College 
District Board to which she was elected in 1994. She has a Bachelor's degree in psychology 
from the University of California at Berkeley and a law degree from Hastings College of the Law 
in San Francisco. She is a past president of the local chapter of the National Women's Political 
Caucus, and a member of the Board of Directors of the Gay and Lesbian Community Center 

Supervisor Barbara Kaufman was Founding Director and host of KCBS Radio's Call for 
Action where, with a team of volunteers, she helped Bay Area consumers. She was a member of 
the Board of Directors of the Coro Foundation, a member of the Consumer Advisory Council of 
the Federal Reserve Board, a member of the Board of Directors of Jewish Family and Children's 
Services, and a member of the Board of Directors of United Way. She is the author of "Barbara 
Kaufman's Consumer Action Guide: Your Rights from A to Z" and author of "Nolo's Pocket 
Guide of Consumer Rights." 

Supervisor Mark Leno has been the owner and president of Budget Signs, Inc., an established 
small business in San Francisco since 1978. He was co-chair of the Finance Committee 
concerning the Charter Reform Proposition in 1995. He has been active in the Gay and Lesbian 
Community, including membership on the National Gay and Lesbian Rights Task Force. He has 
a Bachelor of Arts degree summa cum laude from the American College of Jerusalem in Israel. 
He is active in the Community Center Project and has been active in Haight Ashbury 
Community Services. He was on the executive committee of the San Francisco Economic 
Summit in 1996. 

Supervisor Gavin Newsom is a fourth generation San Franciscan raised in the Marina. He has a 
Bachelor of Science degree from Santa Clara University in political science. Immediately prior 
to his service as a Supervisor, he was President of the San Francisco Parking and Traffic 
Commission. He is the President, founder and general partner of several organizations which 
develop and operate restaurants, a luxury resort, a winery, a wine retail store, and similar 
operations. His father is William Newsom, a retired State Court of Appeal judge. The 
Supervisor has worked with the Mayor's office on graffiti control and street cleaning. 

Supervisor Mabel Teng is the first Chinese-American woman ever to serve on the Board of 
Supervisors. She is the first Asian Pacific-American to be elected to the Board in a city-wide 
election without the benefit of incumbency. She is the Executive Director of Asian American 
Donor Program, an agency dedicated to increasing awareness about the need for bone marrow 
transplants in all underrepresented minority communities. She is a former Executive Director of 

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Career Resource Development Center which provides education, job training, and job placement 
services. For 1 1 years she was a faculty member at City College of San Francisco. 

Supervisor Michael Yaki is the son of a career United States Foreign Service Officer and has 
lived in the Philippines, Hong Kong, Taiwan, Indonesia, and Canada. His father is a third 
generation Japanese-American (with a dash of Hawaiian thrown in) and his mother is a first 
generation Chinese-American. Supervisor Yaki received his Bachelor of Arts degree from the 
University of California at Berkeley where he majored in East Asian studies in the Political 
Science Department. He received a law degree from Yale, practiced law in San Francisco, then 
became the chief of staff in the San Francisco office of Congresswoman Nancy Pelosi. 

Supervisor Leland Yee served eight years as a member of the San Francisco Board of 
Education immediately prior to his election as a Supervisor and served as president of that 
Board. A product of the San Francisco public school system, he was graduated from the 
University of California at Berkeley, received a Masters degree in developmental psychology 
from San Francisco State University and a Ph.D. in developmental psychology from the 
University of Hawaii. He has served as chairman of the Council of Urban Boards of Education 
and has served as an education consultant to several California school districts. 

Who have been Supervisors since the 1980 at large election? 

Roberta Achtenberg was elected in 1990, resigned June 2, 1993, to become HUD Assistant 

Angela Alioto was elected in 1988 and 1992. After serving 8 years as Supervisor she could not 
run for reelection in 1996. 

Tom Ammiano, was elected in 1994 and 1998. He may run in 2000. 

Alicia D. Becerril was appointed by Mayor Willie Brown effective January 25, 1999, 
succeeding Jose Medina. She is considered to be in her term zero, and may run in 2000. 

Sue Bierman was elected in 1992 and 1996. She cannot run in 2000. 

Harry Britt was first appointed in January 1979 by Mayor Dianne Feinstein, succeeding Harvey 
Milk. Britt was then elected in 1980, 1984, and 1988. Britt did not run for reelection in 1992. 

Amos Brown was appointed effective May 29, 1996, by Mayor Willie Brown, succeeding 
Carole Migden. He was elected in 1998 for a two year term. He may run for reelection in 2000. 

Annemarie Conroy was appointed April 6, 1992, succeeding Doris Ward. She then ran 
unsuccessfully in 1994. 

Lee Dolson was first elected in 1977, lost in 1979, won in 1980, then ran unsuccessfully for 
reelection in 1 982. 

Jim Gonzalez was appointed December 8. 1986, by Mayor Dianne Feinstein. succeeding 
Quentin Kopp. Gonzalez was then elected in 1988, and ran unsuccessfully in 1992. 

Terence Hallinan was elected in 1988 and 1992. After 7 years as Supervisor, he resigned 
effective upon his swearing in as District Attorney on January 8, 1996. 

Richard Hongistowas elected in 1980, 1982, and 1986. He ran successfullv for Assessor in 

Tom Hsieh was appointed September 5, 1986, by Mayor Dianne Feinstein, succeeding Louise 
Renne. Hsieh then was elected in 1988 and 1992. He could not run for reelection in 1996. 

Ella Hill Hutch was elected in 1977 and 1980. She died in office February 25, 1981 . 

Leslie Katz was appointed effective June 1, 1996, by Mayor Willie Brown, succeeding Willie B. 
Kennedy. Supervisor Katz was elected in November 1996 and may run in 2000. 

Barbara Kaufman was elected in 1992 and 1996. She may not run in 2000. 

Willie B. Kennedy was appointed effective March 6, 1981, succeeding Ella Hill Hutch. She was 
elected in 1984, 1988, and 1992. She resigned in April 1996 in order to become Administrative 
Officer of the Public Transition Development Corp. 

Quentin Kopp was elected in 1971, 1975, 1977, 1980, and 1984. He resigned November 30, 
1986, to become State Senator. 

Susan Leal was appointed June 7, 1993, by Mayor Frank Jordan, succeeding Roberta 
Achtenberg. Leal resigned effective January 8, 1998, to become City Treasurer. 

Mark Leno was appointed by Mayor Willie Brown effective April 22, 1998, succeeding Susan 
Leal, and was elected in 1998. Leno may run in 2000. 

Bill Maher, elected in 1982, 1986, and 1990, was first to feel the effect of the two term limit 
provision adopted in 1990 so he could not run in 1994. 

Jose Medina was elected in 1996, then effective January 19, 1999, resigned to accept an 
appointment by Gov. Gray Davis to be Director of the California Department of Transportation. 

Carole Migden was elected in 1990 and 1994. She resigned effective March 28, 1996, to 
become a member of the State Assembly. 

John Molinari was elected in 1971, 1975, 1977, 1980, and 1984. He did not run for reelection in 

Wendy Nelder was elected in 1980, 1982, and 1986. She ran unsuccessfully for Assessor in 
1990 instead of running for reelection as Supervisor. 

Gavin Newsom was appointed by Mayor Willie Brown effective February 13, 1997, succeeding 
Kevin Shelley, and was elected in 1998. Newsom may run in 2000. 

Louise Renne was appointed December 18, 1978, by Mayor Dianne Feinstein, succeeding 
Feinstein as Supervisor. Renne was elected in 1980 and 1984. She resigned September 3, 1986, 
to become City Attorney. 

Kevin Shelley was elected in 1990 and 1994. In November 1996 he was elected to the State 
Assembly seat previously held by John Burton who was elected to the State Senate. Shelley 
resigned from the Board effective December 2, 1996, when he took office as an Assemblyman. 

Carol Ruth Silver was elected in 1977, 1980, and 1984. She ran unsuccessfully for reelection in 

Mabel Teng was elected in 1994 and in 1998. She can run again in 2000. 

Nancy Walker as elected in 1979, 1980, 1982, and 1986. She did not run for reelection in 1990. 

Doris Ward was elected in 1979, 1980, 1982, 1986, and 1990. She resigned April 3, 1992, to 
become Assessor. 

Michael Yaki was appointed effective February 5, 1996, succeeding Terence Hallinan. Yaki 
was elected in November 1996 and may run in 2000. 

Leland Yee was elected in 1996 and may run in 2000. 

Which Supervisors succeeded which Supervisors? 

Naturally, when one Supervisor is appointed or only one Supervisor is elected at an election, the 
succession is clear. When two or three new Supervisors are elected at the same time, we 
consider the new Supervisor with the most votes to be succeeding the most senior departing 
Supervisor. This list is the succession of Supervisors beginning with the 1980 election when the 
City returned to at-large elections. The first named Supervisor in each line was elected in 1980. 
The order of listing is the order of votes in the 1980 election. The dates show the year of the first 
election of a successor, or, if an asterisk is shown, the year of appointment. 


Kopp 1971 
Molinari 1971 
Renne 1978 
Silver 1977 
Hutch 1977 
Britt 1979 
Walker 1979 
Ward 1979 
Dolson 1980 
Hongisto 1980 
Nelder 1980 

Gonzalez 1986* 
Alioto 1988 
Hallinan 1988 
Kennedy 1981* 
Bierman 1992. 
Migden 1990 
Conroy 1992* 
Maher 1982 
Achtenberg 1990 
Shelley 1990 

Kaufman 1992. 
Yee 1996. 
Medina 1996 
Yaki 1996*. 
Katz 1996*. 

Brown 1996*. 
Teng 1994. 
Leal 1993* 
Newsom 1997*. 

Becerril 1999*. 

Leno 1998*. 

Most of the seats were held by just three Supervisors over the 18 years. Four Supervisors 
(Hongisto, Achtenberg, Leal, and Leno) held one seat. Four Supervisors (Renne, Hsieh, Medina, 
and Becerril) held one seat. One seat was held by only two Supervisors (Britt and Bierman). 

Are we having more changes than usual? 

Yes. In a year period, from February 1996 to February 1999, we acquired eight new 
Supervisors, even though no incumbent lost an election. 

How did that happen and what were the eight changes? 

(1) In November 1995 voters elected Supervisor Terence Hallinan to be District Attorney. In 
February 1996 Mayor Willie Brown appointed Michael Yaki to replace Hallinan for the 
remaining 1 1 months of his term as Supervisor. Yaki was then elected in November 1996. 

(2) In December 1 995 voters elected Speaker Emeritus Willie Brown to be San Francisco Mayor. 
On March 26, 1 996, voters elected Supervisor Carole Migden to Mayor Brown's former seat in 
the Assembly. In May Mayor Brown appointed Amos Brown to replace Migden on the Board, 
to serve the remaining 3 1 months of her term. 

(3) In June 1996 Supervisor Kennedy left to become Administrative Officer of the Public 
Transition Development Corp. Mayor Brown then appointed Leslie Katz to replace Kennedy for 
the remaining seven months of her term. 

(4 and 5) In November 1 996 voters elected Leland Yee and Jose Medina to replace Tom Hsieh 
and Angela Alioto who could not run because of the two term limit. 

(6) In November 1996 voters elected Kevin Shelley to a State Assembly seat. Mayor Brown 
then appointed Gavin Newsom to replace Shelley on the Board effective February 13, 1997. 

(7) In November 1997 voters elected Supervisor Susan Leal to serve as City Treasurer. Mayor 
Willie Brown then appointed Mark Leno to succeed Susan Leal effective April 22, 1998. 

(8) In January 1999 Supervisor Jose Medina resigned to accept an appointment by Governor 
Gray Davis as Director of the California Department of Transportation. Mayor Willie Brown 
then appointed Alicia D. Becerril to succeed Jose Medina effective January 25, 1999. 

There seem to be many appointments instead of elections. Can you list them? 

Here are the appointments in the most recent 20 year period. 

Mayor Dianne Feinstein appointed five Supervisors: 

Donald Horanzy to succeed Supervisor Dan White, who had resigned. 

Louise Renne to succeed Supervisor Feinstein, the new Mayor succeeding George Moscone. 

Harry Britt to succeed Supervisor Harvey Milk, killed by former Supervisor White. 

Tom Hsieh to succeed Supervisor Louise Renne who was appointed City Attorney. 

Jim Gonzalez to succeed Supervisor Quentin Kopp who was elected State Senator. 

Mayor Art Agnos appointed no Supervisors. 

Mayor Frank Jordan appointed two Supervisors: 

Annemarie Conroy to succeed Doris Ward who was appointed City Assessor. 

Susan Leal to succeed Roberta Achtenberg who resigned to become HUD Assistant Secretary. 

Mayor Willie Brown has appointed six Supervisors: 

Michael Yaki to succeed Terence Hallinan who was elected District Attorney. 

Amos Brown to succeed Carole Migden who was elected to the State Assembly. 

Leslie Katz to succeed Willie B. Kennedy newly an officer of the Transition Development Corp. 

Gavin Newsom to succeed Kevin Shelley who was elected to the State Assembly. 

Mark Leno to succeed Susan Leal who was elected City Treasurer. 

Alicia D. Becerril to succeed Jose Medina who was appointed head of CalTrans. 

As you can see, political promotions and two assassinations contributed to the turnover. 

Can you summarize why Supervisors left office? 

Of the 34 Supervisors in office since 1980, 23 have left: 

1 1 left for another position (Achtenberg, Hallinan, Hongisto, Kennedy, Kopp, Leal, Medina, 

Migden, Renne, Shelley, Ward) 
4 were defeated for reelection (Conroy, Dolson, Gonzalez, Silver) 
4 chose not to run for reelection (Britt, Molinari, Nelder, Walker) 
1 died in office (Hutch) 
3 left because of the two term limit (Alioto, Hsieh, Maher). 

How much are Supervisors paid? 

San Francisco Supervisors are paid $37,585 a year. The City Charter, adopted by the voters, sets 
the salaries. The 1932 San Francisco Charter provided for pay of $2,400 a year. The value of 
the dollar has decreased since then, of course. The pav was raised by the voters to $4,800 in 
1956, to $9,600 in 1964, to $23,924 in 1982, and to the present $37,585 in June 1998. 

How does that compare to other cities and counties? 

Supervisors elsewhere are paid more. In Los Angeles they are paid more than $ 1 00,000 a year. 
The 1982 and 1998 San Francisco changes were based on changes in the Consumer Price Index 
to maintain the purchasing power of the dollar at the time of the previous salary approval. 

On what outside compensated boards do Supervisors serve? 

Four Supervisors serve on the Board of Directors of the Golden Gate Bridge, Highway, and 
Transportation District (known as the Bridge Board). The four are Supervisors Ammiano, 
Kaufman, Teng, and Yaki. That Board meets on the second and fourth Friday of each month at 
10:00 a.m. in the Administration Building at the Golden Gate Bridge. Members are each paid 
$50 a meeting. 

Three Supervisors serve on the Executive Committee of the Association of Bay Area 
Governments (ABAG). The appointment of one of those seats rotates each two years between 
the Board of Supervisors and the Mayor. That seat will become an appointment of the Mayor in 
July 2000. The three Board appointments are now Supervisors Brown, Katz, and Yaki. There 
are three alternate members, Supervisors Leno, Newsom and Yee, with an additional alternate to 
be appointed soon. The Committee meets about eight times a year, usually on the third Thursday 
of each month at 7:30 p.m. at 101 8th Street in Oakland, next to the Lake Merritt BART Station. 
Members are each paid $ 1 00 a meeting. 

One member, Supervisor Bierman, serves on the Metropolitan Transportation Commission 
(MTC). The Commission meets on the fourth Wednesday of each month at 10:00 a.m. at 101 
8th Street in Oakland, next to the Lake Merritt BART station. Members are each paid $100 a 
meeting with a limit of five meetings a month. 

One member, Supervisor Brown, serves on the Bay Area Air Quality Management District 
Board, often known as the "Air Board." That Board meets on the first and third Wednesday of 
each month at 9:30 a.m. at 939 Ellis Street on the seventh floor. Each member is paid $100 a 

One member, Supervisor Bierman, serves on the Bay Conservation and Development 
Commission (BCDC). The Commission meets on the first and third Thursday of each month at 
1:00 p.m., usually at 101 8th Street in Oakland, next to the Lake Merritt BART station. Each 
member is paid $100 a meeting. 

One member, Supervisor Katz, serves on the Joint Powers Board (jointly with San Mateo County 
and Santa Clara County) concerning CalTrain, the rail service between San Francisco and the 
Peninsula. That Board meets on the first Thursday of each month at 10:00 a.m. in the second 
floor auditorium at 1250 San Carlos Avenue in San Carlos. Each member is paid $50 a meeting. 

In addition, all 1 1 Supervisors serve on the San Francisco County Transportation Authority. The 
Authority meets at 1 1 :00 a.m. on the third Monday of each month in the Board Chamber. 
Authority committees usually meet in the morning of other Mondays. 

How does the Board select Supervisors for these positions? 

Supervisors choose these positions on the basis of seniority with no Supervisor permitted to use 
that seniority to sit in more than two compensated positions. These are the seniority order 
selections at present: 


Sue Bierman 



Barbara Kaufman 

Bridge Board 


Tom Ammiano 

Bridge Board 


Mabel Teng 

Bridge Board 


Michael Yaki 

Bridge Board & ABAG 


Amos Brown 

ABAG and Air Board 


Leslie Katz 

ABAG and Joint Powers Board 


Leland Yee 

ABAG Alternate 


Gavin Newsom 

ABAG Alternate 


Mark Leno 

ABAG Alternate 


Alicia D. Becerril 

Are there significant unpaid positions held by Board members? 

Yes. Supervisor Yaki is the representative of the Board on CSAC, the California State 
Association of Counties. Supervisor Yaki is also the representative of the Board of Supervisors 
on the City's Retirement Board. 

What is the Official Role of the Board President? 

How is the Board President chosen? 

The Board President is the Supervisor who received the highest number of votes at the most 
recent election. Although Supervisors serve four year terms, a Supervisor can be President for 
only two years since after a Supervisor serves two years, another election is held and someone 
else becomes the Supervisor who received the highest number of votes at the most- recent 
election. When district Supervisors take office in January 2001, the members of the Board will 
choose their President. 

Is it common in cities that the top vote getter becomes President? 

It is not common. In San Francisco the Board used to choose its own President, as most 
organizations do. In 1 945 the Board chose as its President the Supervisor who had the highest 
number of votes at the most recent election. That happened again at the next election. An 
occurrence became a practice which became a tradition. When the City adopted district elections 
in the mid 1970s, the top vote getter became meaningless since the competition for each 
Supervisor was different. So the top vote getter idea was not used then. The Board chose its 
own President. When the Board returned to at-large elections in 1980, the first President chosen 
was not the top vote getter. Friends of the top voter getter then put a proposed Charter 
amendment on the June 1982 ballot to provide that the top vote getter would automatically 
become President. Voters approved the proposal. 

Did incumbents have the best chance of election, and thus one of them was likely to be the top 
vote getter and thus the new President of the Board? 

Perhaps, but the top vote getter could be a non-incumbent. In 1969 when Dianne Feinstein was 
first elected to the Board, she was the top vote getter and thus became President of the Board. 

Does that selection method cause problems? 

Some people think choosing a President that way results in fine Presidents, but may cause 
friction among Supervisors. They note that every two years some Supervisors are running 
against each other. All this becomes moot in the year 2000. 

If the President leaves the Board in mid term, does the Board choose a successor? 

Yes. When Supervisor Ward left the Presidency to become Assessor, the Board selected 
Supervisor Shelley to serve as President during the remaining nine months in the term. About 
four years later, when Shelley left the Presidency to become a member of the State Assembly, 
the Board selected Supervisor Kaufman, who was to become President January 8 anyway, to 
serve as President during the remaining 37 days in the term until that date. 

Does the President have special duties? 

The President has the power to: 

1. Appoint the members and chairs of all Board committees. This is traditionally done after 
some consultation with Board members. 

2. Refer ordinances and resolutions to specific committees. This is traditionally done by a 
Deputy Clerk of the Board, based on Rules of Order adopted by the Board, and subject to 
reassignment by the President. 

3. Assign offices and assign seats in the legislative chamber to members of the Board. As the 
result of a rule change, the President now must follow seniority in making these assignments. 
Thus the Clerk actually polls the Supervisors as to their preferences. 

4. Approve requests for use of the legislative chamber. Standards for granting such requests 
have been established, in part by the Rules of Order and in part by an agreement between the 
President and the Clerk. So the Clerk actually gives the approval in the name of the President. 

5. Approve requests for committee meetings to be held on Mondays after 12:30 p.m. 

6. Decide all questions of order at Board meetings, usually after consultation with the 
parliamentarian (Clerk of the Board), and subject to appeal to the Board by any member. 

7. Eject unruly people from a Board meeting. 

By virtue of the office, the President has some functions on other bodies. The President of the 
Board, for example, is a member of the Retirement Board, or may appoint another. 

Some mail is addressed to the President, as a matter of assumed protocol, which is really 
intended for the Board. The Clerk suggests the President promptly give her that mail. 

The President sometimes gets documents to sign as President. The Clerk suggests that the 
President give such documents to the Clerk for research into whether the Board has adopted the 
necessary resolution approving the action, or whether the President has other authority to sign. 

Seniority is used, by Rule, in determining the assignment of seats in the legislative chamber, 
offices, and parking spaces, and for appointments to compensated commissions. Thus the Clerk, 
in the name of the President, polls Supervisors as to preferences. 

Does the President appoint Commission members? 

Yes, but only to one commission. The President appoints three members to the Building 
Inspection Commission: a residential tenant, a residential landlord, and a member of the general 
public. The President also appoints a member to the Retirement Board. 

Do you have any special advice for Board Presidents? 

Probably nothing that is not obvious. The President should be a leader. That requires the 
President to try to get a consensus, to try to get the Board to agree, not just on proposals of the 
President, but to agree on actions of the full Board. Some thoughtful residents of San Francisco 
think there is no Board of Supervisors, there are simply 1 1 Supervisors. Presidents should 
encourage the Board to act as a body. Presidents should use the words "we" and "our" much 
more than "I" and "my." 

Who have been recent Board Presidents? 

1981—1982 John L. Molinari* 

1982--1982 Quentin L. Kopp* 

1983-1984 Wendy Nelder 

1985-1986 John L. Molinari 

1987-1988 Nancy G. Walker 

1989-1990 Harry G. Britt 

1991-1992 Doris M. Ward** 

1 992- 1 992 Kevin Shelley* * 

1 993- 1 994 Angela Alioto 

1995-1996 Kevin Shelley*** 

1996-1998 Barbara Kaufman*** 

1999-2000 TomAmmiano 

* Supervisor Molinari served as President until June 1982 when a Charter amendment 
became effective requiring the top vote getter in the most recent election to become 
president; Supervisor Kopp then served until the following January 8. 

** Supervisor Ward served until April 1992 when she resigned to become Assessor; 
Supervisor Shelley was then selected by his colleagues and served as President until the 
following January 8. 

*** Supervisor Shelley served as President until December 1996 when he resigned to become a 
member of the State Assembly. Supervisor Kaufman was then elected by her colleagues to 
serve as President until the following January 8 when she became President as the result of 
having been the top vote getter in November. 

What if the President is absent? Who is vice-president? 

If the President is absent from a meeting, the Clerk opens the meeting and entertains a motion to 
select a President pro tempore. By long standing tradition the President pro tempore is the 
member who will be last on "roll call for introductions," and last to vote on all items that day. 


II. San Francisco's Legislative Process 

What kinds of legislation does the Board of Supervisors act on? 

Legislation consists of ordinances, resolutions, and occasionally formal motions. In general, an 
ordinance affects citizens while a resolution is directed internally. Because of provisions of state 
law and our Charter, there are many, many exceptions. Each year the Board of Supervisors 
adopts about 500 ordinances and 1 ,000 resolutions. 

Who prepares legislation? 

Ordinances are prepared by the City Attorney and approved as to form by the City Attorney. A 
Supervisor desiring the writing of an ordinance submits the request on an "introduction" form to 
the Clerk who then asks the City Attorney to prepare the ordinance. Another way, often less 
satisfactory, is for the Supervisor to make the request directly to the City Attorney. Departments 
usually ask a Deputy City Attorney to write their ordinances. 

Resolutions are usually prepared by the office of the sponsoring Supervisor or prepared by staff 
within a City department. Many samples are in the files. There is standard language used at the 
end of many resolutions urging the Mayor to forward the resolution to appropriate officials. 

Does anyone provide a digest? 

The Board of Supervisors requests the City Attorney's office to provide, as a routine practice, a 
brief digest of each proposed ordinance of more than two pages, preferably so that it is available 
at the time of ordinance introduction. The Board asks that each digest be brief and explain in as 
simple English as possible the effects of the ordinance on existing law. In addition, a cover letter 
from a department head may summarize the legislation. 

Do we have to have legislation before a hearing? 

Sometimes a Supervisor is conscious of a problem but does not have sufficient information about 
the proper solution to request legislation. In such cases a Supervisor may request, either through 
the Clerk, pursuant to Board rules, or at the "roll call" portion of a Board meeting, that a 
committee hearing be held to consider a subject matter. Too often the resulting hearing is 
unsatisfactory. The people attending the meeting do not have specific language on which to 
focus; the committee members usually cannot recommend legislation to the full board. Better 
practice is to prepare legislation, introduce it, and have a hearing on it. It can be amended after 
the hearing if necessary. A new rule requires a Supervisor who wants a hearing on a subject 
matter to submit a description of the purpose of the hearing and a statement of what the 
Supervisor wishes to accomplish. 

How is legislation introduced? 

An ordinance or resolution is introduced in writing by a member of the Board by presenting it to 
the Clerk, pursuant to Board rules, or by presenting it in a Board meeting. When a department 
head or a commission established by the Charter proposes an ordinance or resolution it is 
normally brought to the office of the Clerk of the Board prior to a Wednesday noon, listed at the 
rear of the Board agenda the following Monday, and considered nominally introduced by the 
Board President at that time. 

What are the key steps in getting an ordinance or resolution passed? 

The first key step is to write the legislation. Ordinances are normally prepared by the City 
Attorney at the request of a Supervisor, the Mayor, a department head, or a commission, based 
on a draft or other written request. The City Attorney must approve as to form an ordinance 
before its introduction. The City Attorney prepares a brief digest of any ordinance of more than 
two pages. 

Resolutions are normally prepared by a Supervisor or by a department requesting the action. 
More complex resolutions are sometimes prepared by the City Attorney based on a draft 
submitted by a Supervisor or department. Citizens occasionally submit drafts of proposed 
resolutions to individual Supervisors. Resolutions authorizing grant expenditures must be 
accompanied by a Grant Information Sheet and by a "disability access checklist and before 
submittal be approved by the Mayor and by the Controller's Grants Division. Resolutions 
concerning interim zoning controls and bonds must first be approved by the City Attorney. 

The second key step is to have the legislation introduced. Supervisors, the Mayor, and 
department heads submit ordinances and resolutions to the Clerk for introduction. Supervisors 
may also introduce requests for committee hearings on a subject matter without having 
legislation. Upon introduction, the President of the Board refers legislation and subject matter 
hearing requests to one of the standing committees for public hearing. 

The third key step is to have the legislation placed on a committee agenda. The Finance 
Committee meets each Wednesday. Other standing committees meet once or twice a month. 
Committee chairs have wide latitude on whether and when to calendar matters for hearing. 
Legislation is advertised to be heard at a committee meeting. Committees may not consider 
matters which have not been advertised in the official newspaper. 

The fourth key step is to obtain a favorable recommendation from the committee. The public is 
invited to attend and to speak on any matter before the committee. In order to be sent to the full 
Board, legislation needs the favorable votes of two of the three members of a committee, as 
introduced or as amended by the committee. On rare occasions a committee sends legislation to 
the full board "without recommendation" or with a recommendation of "do not pass." Other 
common committee actions are to "continue for one month," "continue to the call of the chair," 
or "table." If a committee has not acted on an ordinance or resolution within 30 days after its 
referral to committee, any member of the Board may cause the matter to be "called from 
committee" and considered by the full Board. 

The fifth key step is to obtain the favorable vote of six of the eleven members of the Board of 
Supervisors. For ordinances, this must be done at two separate meetings. On some matters, such 
as overruling the Planning Commission, eight votes are required. A few urgent or very routine 
resolutions are adopted on the day they are introduced, without being referred to committee. 
Such matters require a unanimous vote of the Supervisors present. 

The sixth key step is to obtain the approval of the Mayor. Legislation is sent to the Mayor no 
later than the day after approval by the Board. The Mayor then has 10 calendar days to approve 
or veto legislation. If the Mayor approves an ordinance it normally goes into effect 30 days after 
that approval. If the Mayor approves a resolution it goes into effect immediately. If the Mayor 
vetoes legislation, it becomes effective only if eight members of the Board vote within 30 days to 
override the veto. If the Mayor neither approves nor vetoes, the legislation is deemed approved. 


This seems important Can you give us more detail? 

Most introductions by Supervisors occur by submitting a form to the Clerk. However, after 
completion of the Board's action on legislation submitted by committees, each member is 
afforded an opportunity during "roll call" to introduce matters they have not previously 
submitted to the Clerk, including ordinances or resolutions for reference to committee, requests 
for hearings to be held to consider specific problems, and requests that letters of inquiry be sent. 
Under recent amendments to the Ralph M. Brown Act (the state law concerning open meetings) 
and San Francisco's Sunshine Ordinance, the Board cannot take action on items not on the 
agenda except in very, very limited circumstances. 

The following requirements for introductions have been adopted by the Board or are found in 
state law, the Charter, or are necessary for the implementation of those provisions: 

Requests, signed by at least one sponsor, shall be time stamped, and placed in the Clerk's in box. 

When requests for introduction are received by the Clerk which are identical or essentially 
identical to a request received earlier, the Clerk shall not accept the new introduction, but shall 
inform the requesting Supervisor of the fact so that the second Supervisor joins in the 
sponsorship with the earlier sponsor. 

The Clerk requests that all legislation submitted to the Clerk include an original and four copies. 

Ordinances shall be approved as to form by the City Attorney. Ordinances not approved as to 
form will be considered draft ordinances in which case the sponsor should request the City 
Attorney to prepare an approved ordinance. 

Resolutions, if not bond related, need not be prepared or approved by the City Attorney. Grant 
expenditure resolutions shall have the written approval of the Mayor and of the Controller's 
Grants Division. Resolutions concerning state or federal legislation shall have a copy of that 
legislation attached. 

Digests. If an ordinance is more than two pages long, the City Attorney prepares a digest which 
should be submitted at introduction time. 

Planning. An ordinance which amends the Planning Code, or a resolution which imposes interim 
zoning controls, after its introduction shall be referred by the Clerk to the City Planning 
Commission or Department as required without the necessity of a motion. 

Legislation significantly concerning small business or youth is referred to the Small Business 
Commission or the Youth Commission, as appropriate, for comment. 

The text supplied by a Supervisor for a Letter of Inquiry should begin "Supervisor X inquires..." 
Resolutions may "urge" but letters from the Board should not "urge." 

A request for factual information from the Budget Analyst may be made by a member of the 
Board. A request for a management audit or special project should be made through a written 
motion introduced and referred to committee before Board action. The Board adopts an annual 
list of management audits and special projects to be done by the Budget Analyst and 
recommends audits to be undertaken by the Controller's Audit Division. 

An ordinance or resolution after introduction is referred to one of the standing committees by the 
President in accordance with Board rules. On rare occasions, a measure is referred to a joint 
committee although this is not common and Supervisors generally do not like that to happen. 


The Board has a relatively new rule which provides that legislation which will create or 
significantly change City policy may not be heard by the Board committee until 30 days after its 
introduction. Under the rule, the Clerk, subject to reversal by the Board President, determines 
whether the legislation meets the standard of the rule. 

How are Committee agendas prepared? 

After reference to committee, the proposed ordinance or resolution is then placed on a list of 
matters pending before a committee, a list known as the "pending list." Slightly more than a 
week before the committee is to meet, each Supervisor receives copies of the pending lists for all 
committees. Upon receipt of the pending list, sponsors of legislation may inform committee 
chairs whether they desire their measures or requests for hearing to be calendared. The 
committee chair informs the committee clerk which items are to be calendared from the pending 
list. The committee clerk then causes an agenda to be prepared, provides appropriate notice to 
interested individuals and organizations, and advertises the items to be heard at the forthcoming 
committee meeting. The advertisement occurs in the official newspaper of the City. 

How do Committees act? 

A hearing is held on the measure at a committee meeting, usually in the Board's committee 
hearing room. The committee chair asks the committee clerk to read the item. The clerk then 
reads the title. The sponsor of the legislation (a Supervisor or department representative) then 
briefly describes the purpose of the legislation. Other City officials, such as the Controller and 
Budget Analyst, may testify. The floor is then open for public testimony When the public has 
concluded testimony, the chair declares the hearing closed and the matter in the hands of the 
committee. The committee, perhaps after amendment, may recommend the measure to the full 
Board. The committee may also table a measure or continue it to a date certain or to the call of 
the chair. If the hearing was not on an ordinance or resolution but instead was on a subject 
matter, the committee may "prepare in and report out of committee" appropriate legislation. 

Since neither the committee hearing room nor the Board chamber are the best places to write 
legislation, legislation is normally written in advance. Ordinances must be approved as to form 
by the City Attorney before they can be reported out of committee or considered by the Board. 
A rule requires the text of Code amendments or Charter amendments to be available in the Board 
file for a week prior to hearing. The Sunshine Ordinance limits abrupt committee action. 

If a measure is in committee for more than 30 days it may be called out of committee at a Board 
meeting by a Supervisor and will be considered by the Board at the following meeting. 

If a measure (other than a Charter amendment), or a request for hearing referred to Committee 
has not been heard for five consecutive calendar months, the Clerk notes the fact on the pending 
list and unless the item is calendared at the next meeting, it is deemed inactive and filed. The 
procedure for reactivating items is contained in the Rules of Order. 

Because public testimony on proposed legislation is heard at Committee meetings, public 
testimony does not occur at meetings of the full Board. Exceptions exist for appeals from City 
Planning Commission actions, other appeals, and for a few other times when full Board hearing 
is required by law. 


Does the Board then act? 

Ordinances must be passed twice by the Board before they become law (except for emergency 
ordinances which must be real emergencies and require 8 votes). When the Board acts favorably 
the first time on an ordinance it is considered "passed on first reading." When the Board acts 
favorably the second time it is considered "finally passed." 

Resolutions and motions are adopted after only one favorable vote. 

What is the role of the Mayor after Board action? 

The Mayor has a specific role, defined by the Charter, after the Board acts. A finally passed 
ordinance or adopted resolution is sent to the Mayor by the end of the day following the Board's 
action. The Mayor then has 10 calendar days in which to act. Normally the Board acts on a 
Monday and the Mayor gets the legislation on a Tuesday. He has until Friday of the following 
week to return the legislation to the Clerk of the Board. The Mayor has three choices. He can 
sign it and return it to the Clerk in which case it becomes law. He can veto the legislation within 
the 10 day period, in which case the Board has 30 days to override the veto by a 2/3 vote. Or the 
Mayor can return the legislation without a signature in which case the legislation becomes law as 
if the Mayor signed it. 

Why would the Mayor return a resolution unsigned? 

If it is a resolution urging him to do something, returning a resolution unsigned is often a signal 
he does not plan to do what he is urged to do. Or the Mayor may be willing to have a resolution 
become law, although he does not really support it. 

Do ordinances become effective as soon as the Mayor signs them? 

Most ordinances become effective at the beginning of the 3 1 st day after approval by the Mayor. 
That is so that during the 30 day period voters can sign a referendum petition. Most resolutions 
become effective on signature by the Mayor. 

What other role does the Mayor have concerning legislation? 

Most ordinances which come to the Board of Supervisors are initiated by the Executive Branch, 
by Department Heads and Commissions. As head of that branch, the Mayor can, if he chooses, 
have great influence over the content of the legislation. The Mayor can also talk to individual 
Supervisors and can talk to the full Board if he desires. 


How do we write ordinances and resolutions? 

Remember, normally the City Attorney writes ordinances. You write resolutions. Here is a 
checklist for ordinances. 

The original and four copies of the ordinance accompanied by a cover letter requesting 

passage, stating reasons, time factors, the name and telephone number of a contact 
person, and approvals, and two complete sets of any background information. 

First page on paper with red vertical line, and numbered lines, a place for File number in 
upper left, the phrase Ordinance No. printed in upper right. Subsequent pages have red 
vertical line, and line numbers, but no reference to File number or Ordinance number at 

Double spaced. 

Identifying phrase, not more than five words and not more than one line in brackets [ ] 
on line 1 . 

Title starts with a word ending in "ING" (a gerund), and ends with a period (.). 

Nothing is stapled to the ordinance. 

If reference is made to related material, it is not referred to as "copy or exhibit which is 
attached hereto" but instead the language may refer to "on file with the Clerk of the 
Board of Supervisors in File No. (leave at least 13 blank spaces)." 

If appropriation ordinance, includes approval of Mayor. 

If longer than two pages, accompanied by a brief digest prepared by City Attorney. 

If an emergency ordinance, the title ends "AN EMERGENCY MEASURE" and the text 

states the nature of the emergency. 

Filed by Department prior to Wednesday noon for Monday introduction. 

If amending a municipal code, name the code and section numbers in title. 

Contains no Whereas clauses, but may have a findings section. 

Approved as to form by City Attorney. 

Title contains effect of ordinance on existing law. 

Ordinance is confined to one subject which is clearly expressed in title. 

Ordinance starts "Be it ordained by the People of the City and County of San Francisco:" 

If the ordinance amends the Administrative or Municipal Code, immediately following 

the title is "NOTE: Additions are underlined. Deletions are indicated by ((double 
parentheses))" or "NOTE: All language is new." 

Lists sponsor of legislation in lower left corner of first page. 


Here is a sample ordinance 


1 [General Assistance] 




5 Note: This entire section is new. 

6 Be it ordained by the People of the City and County of San Francisco: 

7 Section 1 . The San Francisco Administrative Code is hereby amended by adding 

8 Section 20.56 to read as follows: 


10 Terminally ill applicants with medical verification that such applicant has a 

1 1 remaining life expectancy of six months or less are exempt from: 

12 (a) providing documentation of legal status in the United States; 

13 (b) the provisions of Section 20.55.10(h) regarding the cash value of a vehicle. 

1 5 Approved as to Form 

16 Louise H. Renne, City Attorney 

17 By: 

Deputy City Attorney 



21 Supervisor Gaylord Chen 


Here is a checklist for resolutions. 

An original and four copies of the resolution accompanied by a cover letter requesting 
passage, stating reasons, time factors, the name and telephone number of a contact 
person, and approvals, and two complete sets of any background information. 

First page on is on paper with red vertical line, numbered lines, place for File number in 

upper left, the phrase Resolution No. is in upper right. 

Subsequent pages red vertical line, no reference to File or Resolution number at top. 

Double spaced. 

Identifying phrase, not more than five words and extending not more than one line, in 

brackets [ ] on line 1 . 

Title starts with a word ending in "ing" (a gerund). (Do not start with the word, 

"Resolution"). End the title with a period. 

Nothing is stapled to the resolution. 

Filed by Department prior to Wednesday noon for Monday introduction. 

The word WHEREAS is indented five spaces and, in capital letters, is followed by a 

comma, and then by a capital letter. 

A Whereas clause, if to be followed by another whereas clause, ends "; and,". 

A Whereas clause, if to be followed by a resolved clause, ends "; now, therefore, be it". 

A Resolved clause, if to be followed by another resolved clause, ends "; and, be it". 
Resolved clauses after the first such clause, begin "FURTHER RESOLVED." 

If reference is made to related material it is not referred to as "copy or exhibit which is 

attached hereto" but instead the language may refer to material "on file with the Clerk of 
the Board of Supervisors in File No. (leave at least 13 blank spaces)." 

If reference is made to voiding an earlier resolution it is called "rescinded" (not repealed). 

If bond measure, must be approved as to form by City Attorney. 

If approves a grant expenditure, a resolution must have been approved by the Mayor and 

by the Controller's Grants Division, and be accompanied by required supporting data. 

If to be forwarded to federal or state legislative or administrative officials, a resolution 

ends similar to: "FURTHER RESOLVED, That a copy of this resolution be forwarded to 
his Honor, the Mayor, with a request that he transmit copies to (e.g. the members of 
Congress from San Francisco and the United States Senators from California) with a 
request they take all action necessary to achieve the objectives of this resolution." 

If endorsing or opposing federal or state legislation is accompanied by a copy of the bill. 

Lists sponsor of legislation in lower left corner of first page. 


Here is a sample resolution 


1 [Gay Olympics] 




6 WHEREAS, San Francisco hosted the International Gay Games in 1982 and in 

7 1986; and, 

8 WHEREAS, Gay Games are planned for the summer of 1 990; and, 

9 WHEREAS, The Amateur Sports Act gives control over the use of the word 

10 "Olympics" to the International and United States Olympics Committees which have 

1 1 been unwilling to permit the Gay Games to use the word "Olympics" for these games 

1 2 although they are known by that name; now, therefore, be it 

1 3 RESOLVED, That the City and County of San Francisco does hereby urge the 

14 California congressional delegation to support the amendment of the Amateur Sports 

15 Act to permit the use of the title "Gay Olympics" by the Gay Games; and, be it 

1 6 FURTHER RESOLVED, That the Mayor is requested to transmit a copy of this 

17 Resolution to the Members of California's Congressional Delegation with a request they 

1 8 take all actions necessary to carry out the intent of this resolution. 


2 1 Supervisor Harriett Jones 


Do resolutions have to start with words ending in "ing"? 

The titles of all ordinances and resolutions start with a gerund, with a word ending in "ing". 
Here are some common first words used in our legislation: 

Accepting, Adopting, Amending, Appointing, Appropriating, Approving, Authorizing, 
Commending, Finding, Nominating, Ratifying, Urging. 

Is there some special end to resolutions? 

They all end with a Resolved clause. There is a special end to resolutions when the City is trying 
to influence federal or state legislation. It is: 

"and, be it 

FURTHER RESOLVED, That his Honor, the Mayor, is requested to transmit a copy of this 
resolution to the members of San Francisco's Congressional Delegation with a request they take 
all action necessary to carry out the intent of this resolution." 

When it is state legislation, instead of federal legislation, the appropriate change in wording 
should be made. Be sure to submit a copy of the legislation when introducing the resolution. 

Why aren 't ordinances effective until 30 days after the Mayor approves them? 

Because the voters have a right to circulate a petition to keep the ordinance from going into 
effect until after a public vote, called a referendum. 

Does that happen often? 

Since 1960 it has happened about seven times. The subjects included smoking controls, Poly 
High zoning, the Balboa Reservoir, Pineview housing, domestic partners, Phelan Avenue 
rezoning, and a Candlestick Park lease. 

Does the Board decide appeals from the Planning Commission? 

Yes. There are four key dates controlled by Planning Code Section 308.1. 

1 . Date of Planning Commission Action . Most commonly on a Thursday. 

2. Date Appeal is Filed . The appeal must be filed with the Clerk of the Board of Supervisors 
and be signed by the owners of 20% of the land within 300 feet. The appeal must be filed within 
30 days of the Planning Commission action. If the 30th day falls on a non-work day the appeal 
may be filed by 5 p.m. of the following business day. (This is often the case since the 30th day 
after a Thursday is a Saturday. In such a case the appeal may be filed by 5 p.m. the following 
Monday.) The appeal filing fee is $275. 

3. Date Set for Hearing . The Clerk sets a day for the hearing. She may select any date not less 
than 10 nor more than 30 days after the Date the Appeal is Filed. 

4. Date of Board Decision . The Board must act within 30 days of the Date Set for Hearing, 
but if the full Board is not present at the last meeting during that 30 day period, the Board may 
postpone the decision, a week at a time, until the full membership is present, but not more than 
90 days after the Date Appeal is Filed. Failure of the Board to act within these time limits 
constitutes approval by the Board of the Planning Commission action. 


We hear there is something called the Sunshine Ordinance. What is that? 

The Sunshine Ordinance is a combination open meeting law and public records law. Its adoption 
in December 1993, and recent amendments to the State open meeting law, the Ralph M. Brown 
Act, require the Board of Supervisors to give plenty of notice before taking action. We shall 
give you copies of both the Brown Act and the Sunshine Ordinance. You should read them. 

What are Board meetings like? 

When does the Board meet? 

Board meetings are held each Monday afternoon except when Monday is a holiday in which case 
the meeting is held on the following business day. The Board usually does not meet on the 
Monday between Christmas and the end of the year, nor on the Monday after Thanksgiving. In 
1997 and 1998 the Board canceled its meetings the day after Labor Day and the Monday after 
Labor Day and those of its committees for a 20-day period in late August and early September. 
A similar schedule is expected in 1999. 

Meetings begin at 2:00 p.m. The names of Supervisors who arrive late are recorded in the 
minutes as required by the Rules. Median adjournment time in 1981 was 7:45 p.m. But 
meetings are getting shorter. The median adjournment time in recent years has been before 5:00 
p.m. Very lengthy meetings occur when the economy is hot and there are many appeals from 
Planning Commission decisions. A meeting in July 1988 lasted until 3:06 a.m. That meeting 
occurred on the last day for adoption of the annual budget and the last day to submit Charter 
amendments to the voters for the November election, the traditional long meeting yearly. 

Does the Board have Rules? 

Supervisors should become familiar with the legislative rules through reading the Rules of Order 
of the Board. Although the Board uses Roberts Rules of Order on points not covered by the 
Board's Rules, the most frequently used parliamentary provisions are found in the Board's Rules. 
The Board adopted new rules effective July 1, 1996, because of the new Charter. The new rules 
are in relatively plain English, not in parliamentaryese. 

Who makes up the agenda and when do we see it? 

The Clerk makes up the Board agenda based on Rules of Order. Board meeting agendas are 
based on actions of previous Board meetings and on referrals from committees, so you will know- 
much of the agenda content in advance of the agenda preparation. The agenda includes 
recommendations made by committees which meet through Wednesday. Early Thursday 
afternoon draft agendas are available to Supervisors and staff members in paper copies and on 
the computer. Friday noon printed agendas are available at the counter of the Board of 
Supervisors and on the internet. Agendas appear in the official newspaper, currently the San 
Francisco Independent, in Saturday's editions. 

How do Supervisors speak? Can they just speak into the microphone? 

Microphones of Supervisors are turned on when the Supervisor is recognized by the President. 
Members seek recognition by touching a part of an electronic screen on their desks. Board Rules 
limit members to ten minutes in debate and to two recognitions per question. 


Can a Supervisor abstain? 

Supervisors must vote on every matter unless they have a conflict of interest of a nature which 
requires them to refrain from voting. When a Supervisor believes he or she will be required not 
to vote, the Supervisor should consult with the City Attorney or Deputy City Attorney in advance 
of the meeting at which the matter will be considered and prior to the vote should ask the Board 
to excuse the member from voting for a specified reason. 

How many votes are required to pass legislation? 

Six votes are required to pass ordinances, resolutions and motions unless a greater number is 
required by state law, Charter provision, ordinance, or Board Rule. The Rules of Order contain 
an index to votes required on various matters. A majority of those present is required to amend 
proposed measures and to approve most parliamentary motions. 

Is there a parliamentarian? 

The Clerk of the Board is the parliamentarian who advises the Board on procedure; the Board 
President makes parliamentary rulings subject to appeal as provided in the Rules. 

Can the Board meet privately in "Executive Session "? 

Closed sessions of the Board are permitted in very limited cases by California's Ralph M. Brown 
Act and the San Francisco Sunshine Ordinance for such matters as client-attorney discussions 
concerning litigation (not legislation) and for discussions with City representatives in labor 
negotiations. Most of the closed sessions are in committee when a deputy City attorney reviews 
with committee members proposed settlements of litigation. 

Can members of the public testify at Board meetings? 

The Board's committee system is designed to provide full opportunity for members of the public 
to be heard on proposed legislation. Non-City officials are not permitted to address the full 
Board except by unanimous consent of the Board (almost never granted) and at public hearings 
which are required by law to be held by the full Board. 

May a Supervisor be absent from meetings? 

Supervisors who plan to miss a Board meeting or committee meeting should file a form with the 
Clerk stating the date of departure, the date of return, the dates of any Board meetings and 
committee meetings to be missed. It is important that Committee members and clerks know of 
attendance plans. There is no sense in advertising a committee meeting if a quorum will not be 
present. In addition, the Clerk will see to it that absent members are excused from attendance, a 
requirement of the Rules of Order. A copy of the form is in the common folder on our computer 

What is the assignment of Chamber Seats? 

Rule 1.14 of the Board of Supervisors provides that vacant seats in the chamber shall be assigned 
on the basis of seniority, and that Supervisors shall not involuntarily be displaced, except that a 
retiring president when reached in seniority may choose to occupy either a vacant seat or a seat 
occupied by a Supervisor with less seniority. 

When a Supervisor leaves office, the Clerk polls Supervisors, in seniority order, as to their 
preferences. Some Supervisors like to be near the President and the Clerk. Some Supervisors 


like to be near the audience. Some Supervisors like to be near a door. Some Supervisors like to 
be near the department heads or the press. 

A selection of seats is made each time the composition of the Board changes (after elections and 
appointments), along with the selection of offices and parking spaces, all based on seniority. 

Does the Board have a Sergeant at Arms? 

Yes. A Sergeant at Arms is present at each Board meeting. She assists the Clerk and 
Supervisors at the meeting. Each desk in the Legislative Chamber is equipped with a page 
button to summon the Sergeant at Arms for such assistance as may be desired. 

Can Supervisors say whatever they want during a debate? 

Supervisors have virtually no immunity against slander suits. Supervisors should act as if they 
have no immunity. They should not make statements which defame or harm individuals. 
Supervisors should be aware of Rule 4.12 which provides "No Supervisor in debate shall, 
directly or indirectly, by any form of words, impute to another Supervisor or to other Supervisors 
any conduct or motive unworthy or unbecoming a Supervisor." 

When do we get minutes of Board and Committee meetings? 

About a half hour after the end of a Board meeting, the Clerk puts the results of the meeting in a 
voice mail box reached by calling 554-5555. The voice mail message simply states that all items 
on the agenda were approved without amendment, by unanimous votes, except listed items. The 
list includes information on dissenting votes, items amended, and items continued or referred to 

By about 9:30 a.m. the morning after each Board meeting, the Clerk distributes a marked agenda 
showing the action taken and the vote on each item. By early Wednesday the Clerk distributes 
"Legislation Introduced," a list of items not on the agenda which were introduced. In addition to 
the title of the legislation, the document shows to which committee the items were referred. By 
the end of Wednesday, the office distributes a document called "Clerk to Act" which includes 
details about amendments and which lists requests from Supervisors for preparation of 
legislation and letters of inquiry to departments. Those documents include information about all 
Board actions. 

A draft of the formal minutes is available within ten working days of the meeting. The formal 
minutes are is sent to the Board for approval later, after extensive review. 

The results of committee meetings are typically distributed the day after the meeting. They are 
shown on a "marked agenda." They show the action taken, for example "Recommended" or 
"Tabled," and the vote. 

What are the Board committees? 
What are the standing committees? 

These are the nine standing committees in 1999: 

Finance and Labor Committee 
Housing and Social Policy Committee 
Public Health and Environment Committee 


Rules Committee 

Small Business, Economic Vitality and Consumer Services Committee 

Transportation and Land Use Committee 

Audit and Government Efficiency Committee 

Parks and Recreation Committee 

Public Utilities and Deregulation Committee 

Who are the present committee members? 

All committees are three member committees with a chair, vice chair, and third member. The 
Clerk's office can give you a list of the committees, the names of the members, the names of the 
committee clerk, and the meeting days and times. The Finance Committee usually meets each 
week. Other committees meet once or twice a month. It is a good idea to keep this list handy on 
your bulletin board or other nearby place, along with the list of Supervisors and aides and their 
telephone numbers. 

How does the Board choose its committee members? 

The President of the Board assigns members to Board standing committees. In some circles that 
is considered to be a great power, but many Presidents have considered selection of committee 
members to be the most difficult part of the job. 

Has the committee structure always been the same? 

No. It has varied greatly. The Board often amends the Rules to approve a new committee 
structure request of a new President. These have been recent standing committees: 


1 . Finance Committee 

2. Rules Committee 

3. Economic Development, Transportation and Technology Committee 

4. Health, Family and Environment Committee 

5. Housing and Neighborhood Services Committee 

6. Parks and Recreation 


1 . Finance Committee 

2. Rules Committee 

3. Economic Development, Transportation and Technology Committee 

4. Health, Family and Environment Committee 

5. Housing and Neighborhood Services Committee 


1 . Budget 

2. Economic Vitality and Social Policy 

3. Government Efficiency and Labor 

4. Health, Public Safety and Environment 

5. Housing and Land Use 

6. Rules 

In 1996 there were also three special committees: (1) The Select Committee on Base Closures 
concerned with the closures of the Presidio, Hunters Point, and Treasure Island, (2) The Select 


Committee on Implementation of the 1996 Charter, and (3) The Select Committee on Municipal 
Public Power concerned with whether the City should distribute electricity in San Francisco. 


1 . Finance 

2. City Services 

3. Economic and Social Policy 

4. Administration and Oversight 





Government Operations 


Human Services 


Land Use 


Public Works 






1 . Finance 

2. Rules and Legislation 

3. Planning, Housing and Development 

4. Civil Service and General Administration 

5. Human Services 

6. Health 

7. Public Works 

8. Public Protection 

9. Culture and Recreation 

10. Energy and Environment 

1 1 . Traffic and Transportation 

1981 and Before 

1 . Finance 

2. Fire, Safety and Police 

3. Planning, Housing and Development 

4. State and National Affairs 

5. Governmental Services 

6. Health and Environment 

7. Streets and Transportation 

8. Legislative and Personnel 

9. Community Services 

10. Rules 

1 1 . Urban and Consumer Affairs 

How do Committee Clerks relate to Committee Chairs? 

Committee Clerks provide assistance and support to Committee Chairs. Committee Clerks keep 
a "pending list" of all items which have been referred to committee. Committee Clerks also 
notify Chairs about deadlines for consideration of certain legislation. In selecting items to be 
heard at a committee meeting, Chairs can only select items which have been referred to the 
committee. In addition, committees can only consider items on the agenda which have been 
advertised in the official newspaper. The greatest problem of Clerks is that Chairs are 
occasionally late in choosing what should be on the agenda. The decision should be at least a 


week in advance of the meeting so that agendas can be prepared and legal advertisements 

Does the Board have Legislative Analysts? 

Yes. There is a Chief Legislative Analyst, a Senior Legislative Analyst and two Legislative 

What do they do? 

As determined by a motion of the Board, they shall review: 

1. Legislation which would create or revise major City policy as determined under the 
provisions of Rule 5.40 which generally require a 30 day review period between introduction 
and committee consideration; 

2. Legislation on the For Adoption Without Committee Reference Agenda and, to the extent 
possible, legislation on the Imperative Agenda which has not undergone the normal review 
which the committee process provides; 

3. Additional legislation or issues at the request of any Committee chair on items which have 
been referred to the committee; 

4. Additional legislation or issues as directed by motion of the Board of Supervisors which 
motion has been adopted after reference to committee; 

5. Additional legislation or issues as directed by the Clerk of the Board. 

The Chief Legislative Analyst, however, may determine that some issues have previously 
received sufficient analysis, as, for example, in the case of Planning Department staff and 
Planning Commission review of rezoning ordinances. 

The Legislative Analysts shall work for the Board as a whole and not for individual members of 
the Board. Individual members of the Board, however, may request analysts for informal advice 
or information. 

Does the Board decide where the taxes go? 

After getting a proposal from the Mayor, the Board of Supervisors adopts the annual City 
budget. It determines what the available money shall be spent on. 

Does the Board have a Budget Analyst? 

The City's Budget Analyst works for the Board under contract. A five member joint venture, led 
by Harvey Rose, has an office on the tenth floor of the Fox Plaza at 1390 Market Street. His 
office prepares reports on each item before the Finance Committee and on items before other 
committees with significant fiscal implications. 


What is the total City budget and how many City employees are there? 

The City budget is about $3.9 billion, of which $1.7 billion is in the General Fund. The City has 
about 25,000 employees. 

What is the budget of the department of the Board of Supervisors? 

It is about $8,500,000. A breakdown is available on request. 

Does the City's General Fund get all the money from the Property Tax? 

No. For a $400,000 house the tax is distributed like this: 

General Taxes 

City General Fund $2,310 

San Francisco Unified School District 1,139 

San Francisco Community College District 214 

Open Space Acquisition Fund 1 00 

Library Preservation Fund 100 

Children's Fund 100 

Bay Area Rapid Transit District 25 

Bay Area Air Quality Management District 8 

County Superintendent of Schools 4 

Subtotal $4,000 

Taxes to Pay off Bonds 

City and County of San Francisco $ 655 
Bay Area Rapid Transit District 90 

San Francisco Unified School District 1_5 

Subtotal $ 760 

Total $4,760 

How much of the State sales tax does the City get? 

In San Francisco the sales tax is 

distributed like this: 

State of California 

6.00 % 

City and County 



0.50 % 

S. F. Transportation Authority 

0.50 % 

Transportation via MTC 

0.25 % 


0.25 % 


8.50 % 


What kinds of honors does the Board give? 

The Board awards certificates of honor, letters of commendation, and adjourns meetings in 
memory of persons who recently died. 

Each member of the Board of Supervisors is authorized to issue up to five Certificates of Honor 
a month without Board action. The limit is established not simply to save money, but so that the 
walls of San Francisco homes and businesses will not become so papered with certificates that 
they become meaningless. The Board has a printed certificate which is personalized then placed 
in an attractive folder. Certificates of Honor can now easily be printed on a computer, even by 
aides who may be inexperienced in word processing. 

Supervisors may issue letters of commendation without limit. They are especially appropriate 
for groups of people. A format has been prepared for letters of commendation on our computer 
for easy printing. 

At the end of each Board meeting, the Clerk reads the names of persons in whose memory the 
Board is adjourning. Names should be submitted to the Clerk on a form designed for that 
purpose. Supervisors and their aides should be especially careful to be certain the name of the 
person who died is spelled correctly and legibly. The Clerk requests that either an obituary be 
submitted or that someone certify as to the correct spelling, and to the fact that the person 
actually has died. The staff greatly prefers the information be typed. If you do not have all the 
information before the meeting, the Clerk's office will return the form to your office promptly 
after the meeting. It is helpful for the Clerk to have the form, even if incomplete, before noon on 
the day of the meeting. For some reason, more forms are submitted on Monday than on all other 
days of the week combined. 

How does the Board relate to the Executive Branch? 

Does the Mayor come to Board meetings? 

In recent years the Mayor has attended Board meetings only about twice a year, one being the 
first Monday in October when the Mayor delivers the "State of the City" message. The Mayor 
has the right to speak but not vote. 

May Supervisors or aides telephone departments to get information? 

Members of the Board of Supervisors and their aides must often make inquiry of the various 
departments of the City in order to obtain information necessary to aid in the preparation of 
legislation or to satisfy citizen concerns. For minor matters this should be handled through a 
telephone call. The formal process, under which members of the Board at a Board meeting ask 
that a letter of inquiry be sent by the Clerk to a department head, is satisfactory but sometimes 
takes longer than is desirable and places a burden on department heads to prepare a written reply 
when one is really not needed. So aides often keep a list of key department people to telephone. 
Telephoning saves time for the Supervisors, their aides, the Clerk of the Board, and department 
heads. In making use of such a list, Board members and their aides must be mindful of the 
necessity of limiting such contacts to inquiry and to avoid Charter prohibited interference in 
administrative affairs. On July 1, 1996, when the new Charter became effective, it gave the 
Board and its members more latitude in contacts with City departments. The Board and its 
members, however, are still prohibited from interfering in matters concerning personnel and 


Can Supervisors, or the full Board, issue orders to Departments! 

No. The Charter prohibits Supervisors from suggesting personnel actions or contract actions to 
department heads. The Board does have the power of inquiry. When a Supervisor requests the 
Clerk to write a letter of inquiry on behalf of the Board, the requesting Supervisor should submit 
a written memorandum outlining the subject matter of a request. The text should begin "The 
Supervisor Inquires ..." Letters of inquiry are sent routinely to department heads or the City 
Administrator, not to subordinates. 

Do you have standard wording for letters of inquiry? 

Yes, we do. The letters are worded like this: 

Dear : 

I am writing at the direction of the Board of Supervisors concerning [usually a one or two 
word subject]. 

At the initiative of Supervisor [first and last names] the Board inquires [inquires is the 
important word] . 

Your early response to this inquiry, with a copy to Supervisor [last name only] will be 
greatly appreciated. 


Gloria L. Young 
Clerk of the Board 

Who have been the recent Mayors in San Francisco? 

These are the recent Mayors and when they were elected. 

1995 Willie Lewis Brown, Jr. 
1991 Frank Jordan 
1987 ArtAgnos 
1983 Dianne Feinstein 
1979 Dianne Feinstein 
1975 George Moscone 
1971 Joseph Lawrence Alioto 
1967 Joseph Lawrence Alioto 
1963 John Francis Shelley 
1959 George Christopher 

Can you say a few words about each of them? 

George Christopher is retired, but still occasionally comes to functions. 

John Francis Shelley was a former Congressman, was the husband of Thelma Shelley, long 

time General Manager of the War Memorial and Performing Arts Center, and the father of 

former Supervisor Kevin Shelley. 

Joe Alioto for many years was a prominent San Francisco attorney. He was the father of former 

Supervisor Angela Alioto. 


George Moscone, former member of the Board of Supervisors and former State Senator, was 

killed in his office on November 27, 1978, by a resigned Supervisor, Dan White, who then killed 

Supervisor Harvey Milk a few minutes later. 

Dianne Feinstein was a Supervisor for nine years, served as Board President before becoming 

Mayor upon the assassination. She is now the senior United States Senator from California. 

Art Agnos was a member of the State Assembly before becoming Mayor. He is now Regional 

Administrator for the United States Department of Housing and Urban Renewal. 

Frank Jordan was a career police officer, becoming police chief, and then retiring before he 

was elected Mayor. 

Willie Brown was a member of the California Assembly for 3 1 years and its speaker for 1 4 

years, the longest service in that position in the State's history, before his December 1995 

election as Mayor. 

Are relations between the Executive Branch and the Board changing? 

Certainly. The style and skills of the present Mayor differ from those of his predecessors. The 
present Mayor is very experienced in the legislative process. In addition, the 1996 Charter 
substantially changed the relations. It brought the two branches closer. The Mayor is able to 
introduce legislation directly. The Mayor and the Board have to work together more closely. 

How have things changed under the new Charter? 

Why did the City need a new Charter? 

In November 1995 the voters adopted a new Charter, the first since 1932. The 1932 Charter was 
adopted at a time when, all over the country, voters were more concerned about stopping 
corruption than they were above solving urban problems. But right after World War II many 
cities adopted more modern charters, providing for Council-Manager plans or Strong Mayor 
plans. These charters were designed to give officials the power to get things done, and at the 
same time hold the officials accountable. For many years, many San Franciscans agreed the City 
needed a new charter; they simply could not agree on what it would say. 

When did the new Charter go into effect? 

The 1996 Charter went into effect on July 1, 1996, although a few provisions went into effect 
over the three months following. The Recorder's office did not merge with the Assessor's office 
until the first of July 1997. 

What happened to the language in the old Charter? 

Some of it was put in the new Charter, some of it was put in an appendix of the new Charter 
where it has the same legal effect as if it were in the main body of the Charter (but it makes the 
main section more streamlined), some of it was put in the Administrative Code as ordinances 
which can be amended by the Board of Supervisors, and some of it was simply deleted as 

How did the overall City government change under the new Charter? 

The City government became more centralized. The Mayor's position is stronger. The Board's 
position is stronger. Department heads are stronger. Commissions are less strong. They have 
plenty to do in the policy arena, but they no longer administratively direct their departments. 


What are the keys to see how the Charter works? 

There are two keys. One is how the Mayor and the City Administrator work together. Under the 
new Charter the City Administrator performs such tasks on a city wide basis as the Mayor directs. 

A second key is in the relations between department heads and their commissions. The 
department heads run the departments. The new Charter says the administration and 
management of each department within the executive branch shall be the responsibility of the 
department head. Commissions and commissioners are prohibited from interfering in the 
operations of the department. Commissions adopt an annual statement of purpose for review and 
approval by the Mayor and by the Board of Supervisors, and make an annual report to the Mayor 
and the Board of Supervisors. Existing commissioners and existing department heads may 
develop new relationships, new ways of working together. 

How have the relations between the Board of Supervisors and departments changed? 

Under both the old and new Charters, the Board is prohibited from interfering in department 
administration concerning personnel and concerning contracts. Under the old Charter the Board 
could not get involved in other departmental administrative matters, except to inquire. But under 
the new Charter the Board can be involved in department administration, other than personnel 
and contract matters. 

Is the Board involved in appointments by the Mayor? 

Yes. The Mayor appoints commissioners. Board confirmation is not required, but the Board can 
reject the appointments. The appointment of the City Administrator by the Mayor for a five year 
term (compared to the 10 years for previous Chief Administrative Officers) will be subject to 
Board approval. The removal of the City Administrator by the Mayor requires confirmation by 
the Board, although under the new Charter the removal can occur without cause. 

When does the term of the City Administrator expire? 

Under the provisions of the Charter approved by the voters in November 1995, the term of the 
City Administrator will expire five years after he was appointed, in March 2000. 

Are there different fiscal provisions in the new Charter involving the Board? 

Yes. The Board now needs only a majority vote to adopt the budget, instead of the previous 2/3 
vote. Previously, the Board could only lower proposed appropriations. Under the new Charter, 
the Board can raise them too, if there is enough money. The Board appoints an Audit Committee 
to work with the outside auditor. 

Are there other changes for the Board under the new Charter? 

Yes. There are many other changes, many of them minor. Here are some of them: 

• The Board adopts changes to the general plan, as most city councils and boards of supervisors 
do. The present general plan (now called a master plan) was adopted by the Planning 
Commission with no review by the Board of Supervisors. 

• The Board had to adopt an elections code, but it used mostly existing language in other codes. 

• The Board is required to have a sunshine ordinance concerning open meetings and public 
records, but it already has one. 

• The Board will not be able to adopt resolutions without referral to committee by only eight 
votes. A unanimous vote is now required. 

To waive the statute of limitations, instead of nine votes being required, only six votes are 


Emergency ordinances, rarely adopted, will be reviewed by the Board again after approval 

since they will automatically expire on the 61st day following passage. Eight votes, instead of 

the previous nine, are required to approve emergency ordinances. 

The Board will review rates and charges submitted by the Mayor within 30 days. 

The Board will determine which City officials shall furnish fidelity bonds and the amounts 

and shall annually review those requirements. 

Each Supervisor previously had two aides, one classified as Administrative Assistant, one as 

Legislative Aide. Under the new Charter the two aides have the same title, Legislative 

Assistant. [A third aide, a "Constituent Liaison" or "Special Assistant," is not provided for in 

the Charter.] 

The Board receives annual reports and rules and regulations adopted by commissions. 

The Board refers more matters to the Planning Department for comment before the Board 


The Board receives from the Human Rights Commission reports on the implementation of 

departmental affirmative action plans. 

The Board reviews, and could disapprove, proposed reorganizations within the executive 


The Board establishes the level of compensation for each commission. 

The Board gives "serious consideration" to rewarding departments which have exceeded 

revenue goals or exceeded operational goals and spent less than projected. 

The Board adopts an ordinance providing for the format of the voters' pamphlet. 

The Board approves election fees each year. 

The Board designates positions exempt from civil service. 

There are other changes, but this will give you a sample. 

Where can we get copies of the new Charter? 

Copies of the Charter are available for a fee in loose-leaf form with updates from our code 
publisher, and are available for viewing in City libraries. They are also available on the Internet 
at If you are elected to be a Supervisor or appointed as an aide, 
the Clerk shall give you one without charge. 


III. The Aides to Supervisors 

How many aides does each Supervisor get and how much are aides paid? 

Supervisors may select three aides. Two of them are "Legislative Assistants." Each has a 
starting salary of $50,921. After one year as an aide the pay increases to $53,453, and after an 
additional year to $56,141. A third aide, a "Constituent Liaison," for each Supervisor was added 
in 1997. The motion creating those third aide positions stated that the authorization would end 
when districts became effective and thus Supervisors began to represent fewer constituents. The 
starting salary for the third aide is $35,131. After one year the pay increases to $36,827, and 
after an additional year to $38,654. The Clerk must be informed in advance of the hiring of 
aides. Details will be furnished to Supervisors by the Clerk as required. 

Who are the present aides? 

We keep a list. I shall give you one. Keep it posted on your bulletin board or wall. We put out a 
new one each time a new aide or Supervisor is appointed. 

Does that happen very often? 

Supervisors are elected each two years, of course. In addition, in the past 20 years, thirteen 
Supervisors have been appointed between elections to fill vacancies caused by resignation or 
death. New Supervisors appoint new aides. The average tenure of existing aides is usually about 
13 months, so we get new aides fairly often, more than once a month on the average. The 
median tenure of existing aides has varied between five months and eighteen months. In late 
January 1999 the median tenure of existing aides was about 54 weeks. The most senior aide had 
then served just six years; the most junior had been in office only a few days. 

Do aides have any kind of job protection? 

No. The only way to get job protection in the City's Civil Service system is to take a competitive 
examination, to compete against all other applicants. Aides serve at the pleasure of the individual 

What benefits do the aides get? 

Aides are covered by the Retirement System from the first day of work, unless they are part time. 
Aides get two weeks vacation a year, but can take none of it until after completing a year of 
work. That is true of all City employees by Charter. Aides are eligible for sick leave after 
working for six months. Aides are eligible to take three floating holidays after working six 
months. Aides have health insurance beginning the first month of work. 

Do you have advice on the selection of aides? 

A prospective aide should not simply say "yes" to an offer of a job as an aide. There should be at 
least two full discussions between the Supervisor and the prospective aide about the role of the 
aide. A prospective aide should visit the offices of the Supervisors, and observe a committee 
meeting and a full Board meeting. A prospective aide should also talk to the other aides in the 
office and clarify pay and work status before accepting employment. 

After an aide is hired, the aide should work in a positive manner to develop good working 
relations with the Supervisor, with the other aides, and with other City employees. 


When an aide leaves, can the Supervisor immediately appoint a replacement! 

It depends on how much vacation the leaving aide has on the books. The Supervisor has to wait 
until that vacation is used up, or two weeks passes, which ever first occurs. Comp time does not 
enter into the calculation. Departing aides are not paid compensatory time for working more 
than 40 hours. Actually Supervisors do not get three full time aides. They get three full time 
aides less normal vacation and sick leave time. 

But what happens if the sick leave is for a long time, as in a serious illness or maternity leave? 

The Board has adopted a motion letting a position be filled after four weeks, even though the 
aide on sick leave is still being paid. The motion provides that: 

Each supervisor normally has the services of aides full time except for normal vacations and 
normal sick leave usage. Circumstances involving maternity leave or serious illness may arise in 
which an aide is away on extended paid leave, creating a serious problem for the proper 
functioning of the office of a member of the Board. The Board of Supervisors desires to ease 
such problems. Therefore, when unusual circumstances arise in which an aide is taking paid 
leave for medical reasons in excess of four weeks, and when sufficient funds have been 
appropriated, the Clerk of the Board is authorized to appoint at the request of the Supervisor a 
temporary replacement at the lowest pay level, beginning after four weeks of absence. 

Can aides come on the Board floor? 

Aides and assistants should be instructed not to come onto the floor of the Board during 
meetings. If there is a need to communicate with a Supervisor, the aide should come to the 
doorway or rail and wait. The Sergeant at Arms will deliver messages or items to the 

Aides should read far more than this section. 
They should be familiar with the entire handbook. 


IV. Department Facilities and Policies 

What will our offices be like? 

Do we get individual offices? 

Each Supervisor has a private office on the second floor of the City Hall at 1 Dr. Carlton B. 
Goodlett Place. Three aides occupy adjoining offices. Nine Supervisors have offices with 
windows on Van Ness Avenue or McAllister Street. The other two Supervisors have larger 
offices which face a light well, just above the North Light Court. 

How are offices assigned? 

Choices of offices are given to Supervisors on the basis of seniority. 

What kind of computer system does the Board have? 

The department has a LAN (Local Area Network) with Windows95. The word processing 
software is Microsoft Word. The network provides Supervisors' offices with the ability to 
exchange information with other Supervisors, with other City offices, and with the world. 

Each office has four Pentium PCs with Windows95 and connected to the LAN with eventual 
connection to the City-wide network and to the Internet. The standard word processing software 
is Microsoft Word. Supervisors may purchase additional or different equipment if they prefer 
from their legislative expense accounts. Some aides prefer the Macintosh computer. We 
strongly discourage that. We will not connect the Macs to the LAN nor maintain the Macs. We 
simply do not have the resources to do that. You will find the new Windows95 to be so much 
like the Mac that Mac loyalists will find it easy to use Windows95. 

Do we have a computer expert in the department? 

Moe Vazquez is our Information Systems Administrator. Alvin Moses is his assistant. New 
aides are strongly urged to contact them immediately in order to get log on identification and 
passwords. Naturally aides should not attempt word processing activity without being 
reasonably sure they know what they are doing so that important documents are not deleted from 
the system and so that printers and other equipment are not damaged. 

Are there protocols or ethics about the computer system? 

Yes. The following are system requirements for the use of the computer system of the Board of 
Supervisors based on efficiency and law. 

1 . The computers may not be used for personal or private business, may not be used to support 
or oppose any candidate or ballot proposition (even if that proposition has been approved by the 
Board of Supervisors), and may not be used to record political campaign contributions or for 
other campaign related matters. 

2. Users shall log off their equipment before leaving offices. 

3. Occasionally the computer is not available because of maintenance by the System 
Administrator. Do not plan to use the system then. He provides plenty of advance notice. 


Can we use the computer to look up the history of legislation? 

Yes. The Clerk recently installed a new software product called "Legistar". It is used to access 
legislation and viewing legislative history. 

Do you have a computer spell checker? 

We do have spelling verifiers. They catch poor spelling and typographical errors. They should 
be used as you are about to order a document to print. Use them. In Microsoft Word, click the 
icon ABC. You can also check grammar using "tools" in Microsoft Word. 

Does the word processing system allow creation of macros? 

Yes. Microsoft Word users may write macros. When this is done, you can touch two or three 
keys so that the word processor will perform many key strokes which are repetitively used. The 
best example is probably the end of a letter. With a macro, you can write the end of a letter 
using, instead of 30 keystrokes, only two keystrokes. An aide who does not have a macro for the 
end of a letter is wasting time and money. These are logical things to automate: 

• San Francisco, California 941 

• Thank you for your recent letter concerning 

• I appreciate the interest you are taking in affairs of this city. 

• I agree with your position on this matter and will continue to exert my best efforts to continue 
to support your position. 

• Although I appreciate the strength of your concerns, I must inform you that I do not agree 
with you on this matter. I shall, however, take into consideration your views when similar 
matters come before the Board in the future. 

• Sincerely yours, 

Supervisor Laura Miller 

Is there on-line Access to Legislative History? 

Yes. In 1998 the Clerk installed new software called "Legistar". It provides excellent records of 
the history of each measure introduced before the Board. It also simplifies the preparation of 
agendas, minutes, and related documents. Access to Legistar is provided to the computers of 
aides who have attended the necessary training sessions. 

Can Supervisors see files about legislation? 

During each meeting there is a container next to the Deputy Clerk holding all files for matters on 
the Board agenda for the day. Members may request, in the meeting, any file via the Sergeant at 
Arms and are requested to return the file as promptly as possible for use by the Clerk of the 
Board or by other Supervisors. 

It is important that the files of the Board of Supervisors be kept under control of the Clerk's staff 
so that Supervisors and members of the public can always be able to use them for reference. 

Staff members, aides, and Supervisors are directed never to remove a file from the Clerk's office. 


How is mail handled? 

Incoming mail is placed in individual boxes in the Clerk's office. Outgoing mail is placed in 
trays for that purpose in the Clerk's office. Letters addressed to the Board as a whole appear on a 
list at the rear of the weekly Board agenda. Supervisors and aides should read the list so they can 
read any mail in which they are especially interested. 

What things does a Supervisor get paid by the central board budget and what must be paid by 
a Supervisor's "Legislative Expense Account"? 

The central board budget pays for things commonly used by every office. That includes standard 
stationery, pens, pencils, staples, telephone message pads, and similar items on an as needed 
basis. Supplies ordered in very large quantities, however, may be charged to the legislative 
expense account. 

The legislative expense account may be used for purchases related to legislation which are not 
used by all offices. Included are such things as trips to conferences, new furniture, extra fancy 
stationery, fax machines, membership dues in government (not political) organizations, 
newspapers, messenger services, certificate of honor folders, pager rental, cellular phone rental, 
purchase and maintenance of computer equipment not in the standard equipment assigned to 
offices, work orders for painting, cleaning or modifications to offices. 

The legislative expense account is $5,000 a year for each Supervisor. A Supervisor taking office 
in the middle of a fiscal year receives a proportionate amount. Thus a Supervisor taking office at 
noon on January 8 could use $2,377 for the remainder of the fiscal year. The legislative expense 
account of the President of the Board is an additional $5,000 a year. The legislative expense 
account of the representative to CSAC is an additional $1,000 a year. 

Do you give Supervisors copies of the Municipal Codes? 

We can provide Supervisors with copies of the Charter and with copies of various chapters of 
the Municipal Code and the Administrative Code. The problem is that many offices do not keep 
the codes up to date by inserting the amendment pages which arrive each quarter. A code which 
is out of date is a hazard. The Charter is available on the Board's computer network. Other 
codes soon will be on the network. Several Supervisors do not keep codes, or keep only their 
favorites, and review the various codes in the office of the Clerk or in the law library on the 
fourth floor of the Veterans Building. Codes may not be taken from the Clerk's reception area, 
but copies of needed sections may be made. 

Does each office have a photocopy machine? 

No. We have one large, central photocopy machine for Supervisors' offices, and one for the 
Clerk's office. Use of the machine requires an access code, provided by the Clerk and changed 
occasionally to discourage unauthorized use. The number of copies made by each Supervisor's 
office is recorded. The machine has a collator, automatic feed, levels of reduction, two sources 
of paper (one for 1 1 inch long paper and one for 14 inch long paper). We discourage the use of 
paper other than 1 1 inch paper and the use of colored paper. 

Do you have E-Mail? 

Yes. With plenty of good options for communicating with various City officials. You can create 
special group mailing lists in e-mail just as you can in voice mail. Of course, if you decide not to 
bother looking at your e-mail in box for weeks at a time, you will miss some messages. 


Where would we get forms we would need? 

The forms relating to personnel, like appointments, are kept by our personnel/payroll clerk. 
Most other forms are kept in a file cabinet in the Clerk's office. Here is a list of some of them. 
You should get familiar with them. 

Agenda Subscription Form. 

Annual Economic Statements for City funded organizations. 

Appeal procedures from City Planning decisions. 

Appeal procedures for street closings. 

Applications to serve on Boards and Commissions. 

Appointments list. 

Assessment appeals forms. 

Ballot propositions. 

Board agenda subscription requests. 

Board and Commissions annual list. 

Boards and Commissions terms due to expire. 

Board of Supervisors narrative description. 

Bond issue schedule. 

Budget schedule. 

Charter amendment schedule. 

City Hall history. 

Claim forms. 

Committee assignments. 

Committee meetings outside City Hall. 

Fax cover page. 

Immediate adoption—not on agenda. ** 

In memoriam forms. ** 

Introduction forms. ** 

Legislators: federal and state. 

Liquor license information. 

Local ballot measures. 

Members, Board of Supervisors & Aides. 

Notice of Absence of Supervisors. ** 

Off site meeting checklist. 

Organization chart. 

Rent Board - Fast Facts. 

Rules of Order. * 

Sister Cities listing. 

Statements of Economic Interests — Form 700. 

Sunshine Ordinance. * 

Supervisor's Handbook. * 

*Also in Common Folder on the computer network. 
**Also in Common Folder / Shared Templates on computer network. 

Can Supervisors send big mailings to constituents if it is not campaign related? 

A State law prohibits mass mailings by elected officials. It is enforced by the Fair Political 
Practices Commission. In brief, a mass mailing is one which in one month contains 200 copies 
of substantially identical material. Supervisors and aides should be careful not to violate the law. 
Advice may be obtained from the office of the City Attorney. 


Are there rules about using City meeting rooms? 

Yes, and you should be clear about the procedures and conditions for use of the meeting facilities 
of the Department of the Board of Supervisors: the Conference Room, the Committee Hearing 
Room, and the Legislative Chamber. 


The Legislative Chamber is available under direction of the President of the Board, subject to 
provisions in Rule 6.13. The other meeting space is available under direction of the Clerk of the 
Board as Department Head, subject to provisions which may be adopted by the Board. A record 
of reservations for the facilities is kept in a small red diary in the Clerk's office. 

Rooms may not be used by non-government organizations, no matter how worthy. If we let the 
fine XYZ neighborhood organization use our meeting rooms, then we have to let all other 
organizations use the room, including the American Nazi Party, Operation Rescue, and other 
groups which the Board may not want to house. The Board cannot discriminate. 

Legislative Chamber 

Under Rule 6.13 the President of the Board has the power and duty to provide general direction 
over the Legislative Chamber of the Board. 

The President has directed the Clerk to permit the use of the Chamber as follows: 

(a) For meetings of the full Board. 

(b) For meetings of committees of the Board when the committee hearing room is in use by 
another committee. 

(c) For meetings of committees of the Board when attendance at a committee meeting is 
expected to be so great that the committee hearing room is inadequate. 

(d) For brief visits by groups lead by City guides; visits by school groups; or visits by guests of 
officials of the City. 

(e) For brief incidental filming by local television crews as background location for a news 
story or editorial, with nameplates of Supervisors not to be filmed. 

The President may grant the use of the Chamber for the following additional purposes when it is 
not scheduled for business of the Board. Such requests shall be routed through the Clerk of the 

(f) For a meeting held by an agency of the regional, Federal, State or City and County 
governments for the transaction of public business when it is clear that their normal meeting 
facilities will not be able to handle an audience of unusual size. On occasions when the 
President will not be available to make a timely decision on such a request, the Clerk is 
authorized by the President to grant such permission. 

(g) For a ceremonial function, such as an inauguration ceremony. 
Approval of the use of the Chamber shall be on the conditions of: 

( 1 ) no smoking 

(2) no eating 

(3) no moving furniture 

(4) leaving the Chamber in the condition in which it was found. 


Meeting Facilities other than the Chamber 

As Legislative Administrator, the Clerk of the Board shall permit the use of the committee 
hearing room and the conference room for the following purposes in the following priority order 
with lower listed users required to vacate the room when a higher user desires the room: 

Committee Hearing Room 

For full Board closed sessions. 

For meetings of Board committees. 

For City government meetings requested by a Board member when a Supervisor or an aide will 

be present. 

For meetings of City political committees only when required by state law to meet in City Hall. 

For occasional meetings of other City government groups at the discretion of the Clerk (who 

shall consult with the President in the event of any question of the appropriateness) when there is 

no other appropriate place to meet. 

The Clerk shall not permit the regular use of the Committee Hearing Room for purposes other 

than those listed above without approval by motion of the Board. 

Conference Room 

For meetings requested by a Board member when a Supervisor or an aide will be present. 

For occasional meetings of City government groups at the discretion of the Clerk (who shall 

consult with the President in the event of any question of the appropriateness) when there is no 

other appropriate place to meet. 

The Clerk shall not permit the regular use of the Conference Room for purposes other than those 

listed above without approval by motion of the Board. 

Do you have a modern telephone system? 

Yes. It is very flexible. I strongly suggest you get a briefing from our telephone experts before 
you make decisions on the best arrangements for your phones. Some features of our system: 

Most City office numbers begin with 554. The last four digits are in the range from 4000 to 
7999. A 554 number outside that range must be called using all seven digits. Calls to the office 
of the City Attorney in Fox Plaza must be made using seven digits, even though they are in the 
4000 to 7999 range. 

Voice mail. The phone of each Supervisor and the phone of each aide has voice mail. Some 
offices prefer having only one voice mailbox so that the calls to aides can go to a common 

Automatic route selection. The telephone computer will automatically select the fastest route for 
toll calls at a lower than normal cost. 

Auto dial buttons can be programmed on the phone for frequently called numbers. These can be 
changed by the user. The change code is #80. 

Call coverage. But now that we have voice mail, most telephone calls when not answered go to 
a voice mail box. 

Call pickup. If you hear another phone ring in your room or suite and wish to answer it because 
you know the person being called is out, you can answer it from your phone by touching *80. 


Many of the features can be tailored to the needs of the individual users. 

Each telephone has a separate number. In each office one phone has a published number. The 
numbers of telephones on Supervisors' desks are not given out in the interest of privacy. 

When the direct line to the Supervisor is used and not answered because the Supervisor's phone 
is busy or because it is not answered, it can be transferred to the phone of one of the aides, or it 
can be transferred directly to voice mail, at the option of the Supervisor. 

When a call comes in which an aide may wish to transfer to a Supervisor: 

1. Touch the transfer key and the Supervisor's key. This puts the call on hold and rings the 
Supervisor's phone. You can then talk to the Supervisor and say, for example, "The Governor is 
calling, do you wish to speak to him?" 

2. After talking to the Supervisor, if you wish to transfer the call to the Supervisor touch the 
transfer key and hang up. The call is then transferred. 

3. Or if the Supervisor does not wish to talk to the caller, you can touch the connect button and 
be reconnected to the caller. 

Each user is able to place a call on hold and make an outgoing call while the incoming call 
remains on hold. 

Phones in Supervisors' offices are able to call anywhere unless we are otherwise requested. The 
phones by the committee hearing room and by the Legislative Chamber and the phone at the 
reception counter in the Clerk's office are programmed to send only City calls. 

The new telephone system computer obtains a large amount of information about the use of the 
telephone system. As a method of controlling excessive use of the phone system, the 
Department of Telecommunications and Information Services could issue an award each month 
for such things as: 

(1) the most expensive call made, (2) the longest call made, (3) the largest number of calls made 
to another number, and similar dubious honors. 

They might even have awards for each department. Each of you should take care to see that you 
do not win any of these awards unless the calls are clearly necessary. 

Naturally the telephones are for City business. It is recognized that Supervisors and aides must 
in urgent situations make personal calls. A separate bill is provided for each telephone. Users 
are given a copy each month. Persons who make personal calls shall reimburse the City by 
writing a check payable to "City and County of San Francisco" and giving it to Violeta, the 
Department's senior accountant. Persons who made no personal calls during the month shall so 
indicate on the bill and return it to Violeta. 


Do you have a list of telephone numbers for use in the office? 

Name 554- 

Ammiano, Tom 5144 

Assessment Appeals 6778 

Becerril, Alicia D. 6488 

Bierman, Sue 6661 

Blanchard, Joni 4446 

Brown, Amos 7601 

Budget Analyst 7642 

Chan, Eng Eng 7707 

Clark, John 7781 

Computer Room 7715 

Conference Room 49 1 

Dahlen, Lilia 7709 

Duma, Clarice 7782 

Espinosa, Lolita 7708 

Feldman, Gail 7788 

Hobson, Greg 4441 

Johnson, Gail 4445 

Katz, Leslie 5335 
Kaufman, Barbara ■ 4880 

Lamug, Joy 7712 

Leno, Mark 7734 

Name 554- 

Licavoli, Madeleine 7703 
Little-Horanzy, Rosemary 4447 

Lonich, Annette 7706 

Lum, Jean 771 1 

Maimon, Tamara 7789 

McKechnie, Marie 7722 

Moses, Alvin 6234 

Mosuela, Violeta 7704 

Newsom, Gavin 5942 

Receptionist 5 1 84 

Red, Mary 4402 

Reilly, Barbara 5184 

Rustom, Cecilia 6779 

Secondez, Grace 7710 

Taylor, John 5646 

Teng, Mabel 4981 

Toth,Rita 7701 

Vazquez, Moe 4909 

Yaki, Michael 7901 

Yee, Leland 7752 

Young, Gloria 5184 

Young, Victor 6778 

When visitors come, may they use a telephone at the front counter? 

These are guidelines for the use of the telephone on the reception counter in the Clerk's office: 

1 . When a visitor asks to speak to someone in a Supervisor's office, the receptionist shall suggest 
the visitor use the counter telephone. 

2. When the receptionist observes that a visitor would have trouble physically placing such a 
call, the Clerk's staff shall call the Supervisor's office. 

3. When a visitor picks up the telephone without saying anything to a clerk, the receptionist 
shall permit the visitor to make the call desired. 

The telephone can be used only for 5 digit City office calls. It cannot be used for outside calls. 

Where can we park near our offices? 

Each Supervisor is issued a parking pass to park in a numbered permit space on the street on the 
east side of City Hall, Dr. Carlton B. Goodlett Place. 

Permits are valid only for the spaces to which they are assigned. A significant cause of tension 
between Supervisors' offices is the occasional practice of a car from one office being in a space 
assigned to another office. Cars may not park in spaces assigned to other offices, even if some 
stranger has improperly parked in your numbered space. 


Each parking permit has a number corresponding to the numbered space assigned. The permit 
also identifies the car owner. This will facilitate determining who owns the car in emergency 
situations and in situations requiring a parking ticket to be issued. 

Aides have a great deal when it comes to parking. They have much better parking benefits than 
other City officials of much higher rank. It would be a mistake to abuse the privilege. 

Voters have adopted a declaration of policy which provides all officials and full time employees 
of the City shall ride public transit to and from the workplace at least two workdays a week. 

Can you fix parking tickets? 

Supervisors authorized to park in the permit area will occasionally get parking tickets because 
they have forgotten to put their parking pass on their dashboard. The former Clerk figured it cost 
him about $25 a year (in parking tickets) because he forgot to display his pass. Supervisors 
strongly feel that unauthorized cars should not park in Supervisors' spaces. The Parking and 
Traffic Department thus gives tickets to cars not displaying a permit. When the car happens to 
belong to a permit holder, but there is no permit seen, a ticket is issued. 

The Clerk is informed that a Supervisor with a ticket for parking in the Supervisor's assigned 
space may have payment of the ticket suspended if the Supervisor sends to the traffic court the 
ticket, a copy of the parking pass, and a statement signed by the Clerk that the parking pass was 
issued to the specific person who received the ticket. If a Supervisor wishes the Clerk to sign 
such a statement, it should be prepared by the permit holder and given to the Clerk for signature. 
It should be on Board letterhead and read approximately "This is to certify that on (date), 
(person's name) was the holder of a permit to park in the City Hall permit area in space 
(specify)" followed by a line for the Clerk's signature. 

The above wording is informational only and subject to change. Clerk does not have the 
authority to waive a ticket. Parking ticket payments are not reimbursed. 

Is there an overall policy of some kind? 

The Clerk of the Board's mission is to provide a very high quality of service to members of the 
Board of Supervisors, the Mayor, other City officials, and the public. 

Is there a policy about slurs? 

It is the firm policy and objective of the Department of the Board of Supervisors, as well as the 
policy of the City and County of San Francisco, to treat all persons equally and respectfully. In 
order to carry out and achieve that policy and objective, it is also the policy of the Department, as 
well as that of the City and County, that each City officer and employee shall refrain from the 
willful or negligent use of slurs against any person on the basis of race, color, creed, national 
origin, ancestry, age, sex, sexual orientation, gender identity, or disability. A slur is a word, or 
combination of words, or gesture that by its very utterance inflicts injury, offers little opportunity 
for response, and is irritable. It is typically an unessential or gratuitous part of any exposition of 
fact or opinion. All persons are entitled by law, by common sense, and by justice, to the right of 
equal treatment and respect. Slurs deprive individuals of this right by holding them up to public 
contempt, ridicule, shame, and disgrace and causing them to be shunned, avoided or injured in 
their occupation and other parts of their lives. By promoting ill will and rancor, slurs seriously 
diminish the effectiveness of any organization and seriously diminish peace and order. 


The use of slurs by City officers or employees will be considered by this City and this 
Department as prima facie evidence of lack of competence by those persons to properly perform 
their duties. Evidence of the usage of slurs shall be entered in job performance evaluations of the 
fitness of City employees. The use of slurs shall be considered grounds for suspension or 

What is the department policy about AIDS? 

The policy of the Department of the Board of Supervisors with respect to Acquired 
Immunodeficiency Syndrome as it concerns Department employees is as follows: 

Employees should become as educated about AIDS as much as possible. 

Employees should learn how AIDS is transmitted, that the two main ways one can get AIDS are: 
(1) by having sex with someone who is infected with the AIDS virus, and (2) by sharing drug 
needles and syringes with an infected person. 

Employees with a life threatening illness such as AIDS shall be offered the right to continue 
working as long as they are able to perform their jobs satisfactorily. A person carrying the AIDS 
virus is not a threat to co-workers since AIDS is not spread by everyday contact. 

Employees with AIDS, or any life threatening illness, shall be treated with compassion and 
understanding in their personal crisis. Efforts shall be made to accommodate seriously ill 
persons by providing flexible work hours and assignments whenever possible. 

Employees should be sensitive to the needs of critically ill colleagues, and to recognize that 
continued employment for an employee with a life threatening illness is often life sustaining and 
can be physically, mentally and emotionally beneficial. 

This is written at a time when the Clerk knows of no member in the Department with AIDS, 
although there may be some who are HIV positive. In recent years former employees have died 
of AIDS and an employee has died of cancer. All were treated with love and compassion. This 
is written so that if life threatening illness again strikes members of this department, they, too, 
shall be similarly treated by the full staff of the department. 

Is there a policy about sexual harassment? 

Yes. Sexual harassment is illegal. The Board of Supervisors has adopted an ordinance which 
expresses the City's policy and which provides for a complaint procedure. New employees are 
urged to read those provisions which are found in the Administrative Code. They are also urged 
to read the handbook on Sexual Harassment issued by the San Francisco Commission on the 
Status of Women. The Commission staff can be particularly helpful in sexual harassment 
situations. In addition, state and federal officials can be of help. 

Is there an overtime policy? 

Overtime pay is not available for Supervisors or for their aides. A very limited appropriation for 
overtime is available for a few members of the Clerk's staff when its use is essential to get the 
mission of the office accomplished. Except for overtime required to be put in by a committee 
clerk the evening of a committee meeting, overtime must be approved by the appropriate Deputy 
Clerk prior to working the overtime. Deputy Clerks are directed not to approve overtime unless 
it is essential. Each staff member is directed to plan work so that overtime will not be necessary. 


What is the comp time policy? 

First, it should be clear that aides are hired to do a job, not simply to work a certain number of 
hours. Most aides work well over 40 hours a week on the average, but they do have relatively 
flexible schedules. 

The City has compensatory time provisions in the Salary Standardization Ordinance. The 
department of the Board of Supervisors does have a policy. Legislative Assistants to each 
Supervisor have a "Z" designation concerning compensatory time. A "Z" designation prohibits 
cash overtime payments, but permits the Department to grant compensatory time. 

The Board policy is that: 

In order to avoid additional costs and to keep the Board's budget from impacts it cannot afford at 
the time aides leave, aides may not take compensatory time off until their vacation entitlement 
has been used. 

Each Supervisor shall arrange work schedules of 80 hours per two week pay period for each of 
the aides. Schedules need not be for 8 hour days nor 5 day weeks, but may be totally flexible at 
the option of the Supervisor. 

Legislative Assistants to each Supervisor have a Z class designation. Under that designation. 
Supervisors may permit aides to take compensatory time off when aides have worked in excess 
of 80 hours during a pay period. Aides, however, do not have a right to take compensatory time 
off and cannot be paid for overtime worked. 

Time worked in excess of normal hours may be recorded by aides on appropriate forms supplied 
by the Clerk of the Board, indicating the extra time worked and the reason for the extra work. 

After personal approval by the Supervisor, the form shall be submitted, by the tenth of each 
month, for work of the previous month, to the payroll clerk of the Board of Supervisors, who will 
record the hours. 

Aides may take compensatory time off only to the extent and at the times approved by their 
Supervisor. A Supervisor may choose to permit no compensatory time off, only a few hours, or 
a maximum of 4 weeks per fiscal year if the Supervisor can do without an aide for that long. 
Compensatory time used shall be reported to the payroll clerk prior to its use (as vacation time is 
likewise reported before it is used). 

A Supervisor may not grant more than 160 hours compensatory time off per fiscal year to any 
one employee. Compensatory time is accumulated at the rate of time and a half. (Aides will find 
that recording as compensatory time only two hours a week of extra time worked reaches the 
maximum possible entitlement). 

No more than 80 hours of compensatory time can be carried over to a new fiscal year. 

Accumulated compensatory time shall not be paid when an aide leaves City employment. 

Because of Charter restrictions prohibiting taking vacation the first year of employment, aides 
should record comp time during their first year. After that, it is not really worth the effort. 


Is there preferred spelling of special phrases? 

Yes. Here are some: 

Legislative Chamber (not Chambers) 

Fisherman's Wharf (not Fishermen's) 

Hunters Point (no apostrophe) 

The Sierra or Sierra Nevada (not Sierras, not Sierra Nevadas) 

Veterans Building (no apostrophe) 

Does the Department have special preferences about wording? 

Yes. Avoid the use of a gender-specific pronoun when both sexes are involved. Don't say "The 
manager and his designee." Write "The manager and the manager's designee." 

You should avoid certain words and phrases. Some are obvious, such as words which insult a 
particular ethnic group. Some are less obvious. The phrase "You people" indicates differences 
which do not exist; it was used badly in the 1960's. The phrase "final solution" reminds some 
readers and listeners of a phrase used in Hitler's Germany. "Ethnic cleansing" is also a terrible 

Do we have to do anything before we take office? 

Of course. A Supervisor has to be elected, or be appointed by the Mayor to fill a vacancy. Aides 
have to be selected by the Supervisor. Civil Service rules call the Clerk of the Board the 
"Appointing Authority" but actually the selection is completely in the hands of the Supervisor. 
Still, the Supervisor has to tell the Clerk of the Board, in advance of the appointment, so that the 
aide becomes an employee on the payroll. After election or appointment, Supervisors and aides 
have to fill out several forms for the Department's personnel clerk. 

Do we take an oath of office? 

A judge, or other person authorized by state law, administers an oath of office to Supervisors 
before or concurrently with the commencement of the term of office. Forms are provided by the 
Clerk. The oath ordinarily is administered at the Board's inaugural meeting at noon on January 8 
by a judge or retired judge, designated by the incoming President. In 1999 San Francisco 
Superior Court Judge Donna Hitchens administered the oath. 

Do we have to be bonded? 

As required by the Charter, each Supervisor must be bonded for $5,000. The City will pay the 
costs of the bond. The Clerk completes all necessary arrangements. All the Supervisor has to do 
is fill out an application form and to sign the bond. It is very simple, but it is essential this be 
done before the Supervisor is sworn in. Aides are covered by a blanket bond that covers all City 

Are there other preliminaries? 

Yes. Supervisors and aides both have to fill out a W-4 form concerning withholding to be filed 
with the Clerk. Aides have to fill out a City application form and have to prove they can legally 
work in the country. Aides and Supervisors both have to decide what health plan they want. 
Several HMO's are available, and the City has a health plan. Routine things. The 
payroll/personnel clerk will provide the necessary forms and advice. 


Do we have to disclose assets and income? 

Each newly elected or appointed Supervisor and each newly appointed aide must file a Form 
700, Statement of Economic Interests, within 30 days after the date term of office begins. That 
disclosure is required by State law. Forms and instructions are available from the San Francisco 
Ethics Commission or the Clerk of the Board. Supervisors file the form with the Ethics 
Commission. Aides file with the Clerk of the Board. Supervisors and aides also have to file 
these forms annually and when leaving office. 

What kind of assets and income do we have to disclose? 

You have to disclose ownership of real estate in San Francisco, ownership and business positions 
in firms doing business in San Francisco, and income and loans from firms that do business in 
San Francisco. You also have to disclose gifts from a single source of $50 or more during a 

What do you mean by a firm doing business in San Francisco? 

That includes firms located outside San Francisco, but which sell products in San Francisco. 

Are there some things we do not have to disclose? 

You do not have to list on your form the ownership of the home you live in, or the loan on that 
home. You do not have to list real estate outside the City unless it is near City owned property. 
You do not have to list ownership of bank accounts and mutual funds. You do not have to list 
the income from government salaries because they are already public record. Do not rely on 
these few words. Read the form and its instructions carefully. 

Who are we disclosing this to? Does anybody get to read these forms? 

These forms are public information. Anybody can have a copy of the form by paying ten cents a 
page, a price set by state law. 

Are there restrictions on the gifts and other income we can accept? 

Yes. And it is important that you know the limits. Not only do you have to disclose assets and 
income, including gifts, you are restricted from accepting certain gifts and honoraria. 
Supervisors are prohibited from accepting gifts and honoraria with a combined value of more 
than $300 in a calendar year from a single source. Both Supervisors and aides have to report 
gifts of $50 or more. 

Where can we get more information about these limits? 

The Fair Political Practices Commission (FPPC) issues a fact sheet on gifts, honoraria, and 
travel. We give Supervisors a copy when they take office. Read that fact sheet. It is important. 
The FPPC enforces these regulations in a tough manner. The San Francisco Ethics Commission 
is also an enforcement agency. It is made up of five members, one each appointed by the Mayor, 
the Board of Supervisors, the City Attorney, the District Attorney, and the Controller. The San 
Francisco Commission enforces ordinances concerning campaign contributions, conflicts of 
interest, statements of economic interest, and lobbying. 


V. The Clerk's office 

Who is the Clerk of the Board of Supervisors? 

The full title of the position is Clerk of the Board of Supervisors, Legislative Administrator, and 
City Clerk of the City and County of San Francisco. The Clerk is Gloria L. Young. At the time 
of her appointment in 1998, she was the City Clerk of the City of Palo Alto, a position she held 
for 13 years. She was born in San Francisco and attended school here. She studied Public 
Administration at the University of California in both Berkeley and Santa Cruz. She has been a 
senior associate trainer in the program of Continuing Education for Public Officials (CEPO). 

How does the Clerk relate to Supervisors and to aides? 

The Clerk and her staff work for the full Board of Supervisors, not for individual Supervisors. 
On the other hand, they do try to assist individual Supervisors in achieving their objectives. 

For administrative purposes, the Clerk is the department head. The Clerk and her staff try very 
hard to prepare agendas for the full Board and for committees which are accurate and meet all 
legal requirements. They keep records of use to Supervisors when they prepare legislation and 
of use to the public for a variety of matters. And for some reason the Clerk finds herself 
answering dozens of questions each week from Supervisors and aides. Sometimes she provides 
informal advice. 

The Clerk is apolitical and works very hard at being neutral. 

When the Clerk is away, who is the Acting Clerk? 

In the absence of the Clerk of the Board on vacation or illness or on a business trip, Deputy Clerk 
Jean Lum is Acting Clerk of the Board. In the absence of both the Clerk of the Board and Jean 
Lum, Deputy Clerk Marie McKechnie is Acting Clerk of the Board. When the then Clerk was 
away for two months in the spring of 1995, the office ran very smoothly. 

Who are the staff members in the Clerk's Office? 


Position Title 



Deputy Clerk 
Deputy Clerk 

Jean Lum 

Marie McKechnie 


Information System 
Administrator III 

Information System 
Administrator II 

Moe Vazquez 
Alvin Moses 


Assistant Clerk of Board 

Joni Blanchard 


Assistant Clerk of Board 

Gregoire Hobson 


Assistant Clerk of Board 

Gail Johnson 


Assistant Clerk of Board 
Assistant Clerk of Board 

Rosemary Little-Horanzy 
Mary Red 



Chief Legislative Analyst 
Senior Legislative Analyst 
Legislative Analyst 
Legislative Analyst 

Gail Feldman 
Tamara Maimon 
Clarice Duma 
John Clark 


Legislation Clerk 
Legislative Agenda Clerk 
Executive Secretary III 

Lilia Dahlen 
Annette Lonich 
Madeleine Licavoli 


Senior Clerk Typist 
Senior Clerk Typist 
Senior Clerk Typist 
Senior Clerk Typist 

Lolita Espinosa 
Joy Lamug 
Grace Secondez 
Rita Toth 
Barbara Reilly 


Principal Payroll and 
Personnel Clerk 

Eng Eng Chan 


Senior Accountant 

Violeta Mosuela 

Can you give us an idea of what these people do? 

The Clerk has such a small staff with so much to do that everybody pitches in to get the job 
done. The office tries have a good balance between specialization and generalists. The tasks 
listed here will give you a flavor of what they do. Their actual tasks would take up many pages. 

Jean Lum is a Deputy Clerk of the Board. She heads the Legislation Section of the Board's 
office. She is responsible for the accurate preparation of the agenda of the weekly Board 
meetings. She attends Board meetings and records what happens. She is responsible for the 
preparation of the Journal of Proceedings or minutes of the Board meetings. She supervises the 
work of the Legislation Clerk, Calendar Clerk, and two Senior Clerk Typists. Jean worked in the 
office of the Chief Administrative Officer and as a committee clerk before becoming Deputy 
Clerk of the Board. 

Marie McKechnie, a Deputy Clerk of the Board, is the former President of the City Clerks 
Department of the League of California Cities. She is also a former City Clerk of Berkeley and 
of Millbrae, and former Assistant City Clerk of Oakland. She assists the Clerk of the Board in 
managing activities of the office of the Board of Supervisors, in working to improve the 
operations. She supervises the committee clerks and much of the Clerk's office staff. 

Joni Blanchard, Gregoire Hobson, Gail Johnson, Rosemary Little-Horanzy. and Mary Red 

are Assistant Clerks of the Board. They serve as clerks of the Board committees. They maintain 
legislation files, prepare pending lists, work with committee chairs to select items for committee 
agendas, prepare agendas, prepare legal advertisements, record committee actions, issue marked 
agendas, and forward files to the Board of Supervisors. 

Moe Vazquez and Alvin Moses are Information System Administrators. Moe is the system 
administrator for our computer. You should be sure to talk to Moe or Alvin when you first start 
to work. They will give you passwords and ID codes to use the computer. They will also 
provide training in the use of the computer. They develop and maintain policies and procedures 
related to the computer system. They develop and enforce various standards. They respond to 
hardware and software problems, correcting them or referring them to appropriate outside 


Gail Feldman, Tamara Maimon. Clarice Duma, and John Clark are the Legislative 
Analysts. Gail is the Chief Legislative Analyst. Tamara is the Senior Legislative Analyst. Their 
duties are listed on page 26. 

Madeleine Licavoli is Executive Secretary to the Clerk of the Board. She tries to see that the 
Clerk works less than 55 hours a week, tries to reduce her stress level, and tries to keep her sane. 
She does the normal tasks of a top flight executive secretary. With the Clerk and Deputy Clerks 
and MIS administrator, she is part of the department's management team. Madeleine has served 
as the Executive Secretary in two other departments, Juvenile Probation and Recreation and 

Lilia Dahlen is the Legislation Clerk. She screens proposed legislation for proper style and 
content, assigns file numbers, indexes legislation, enters a summary of legislation into our 
computer, and prepares the first draft of our minutes. 

Annette Lonich is the Legislative Agenda Clerk. Her greatest responsibility is to prepare the 
weekly agenda for the Board of Supervisors. She also has responsibility for producing the 
weekly minutes of the Board. 

Eng Eng Chan is a Principal Payroll and Personnel Clerk. She is responsible for the payroll and 
personnel functions in the department. You will see her before you start work. She will have 
you fill out various forms. She will help you meet all requirements necessary to complete before 
you start work. She will also see that you get paid. During your tenure, she will help you solve 
personnel and payroll problems. 

Violeta Mosuela is a Senior Accountant. She is responsible for the accounting and auditing 
functions in the department. She also functions as our supply sergeant and, during Board 
meetings, as Sergeant-at-arms. 

Joy Lamug, Rita Toth, Grace Secondez, and Lolita Espinosa are Senior Clerk Typists. They 
assemble new files, maintain our legislative history index showing actions of the nine Board 
committees and weekly Board meetings, enter information into the file registry, process approval 
of final maps, and maintain files of marked Board agendas and committee agendas. 

They perform the hundreds of tasks needed to serve the public, the Supervisors, and other City 
officials. They change legislation to show amendments made by the Board of Supervisors, 
prepare the summary of action advertisement, and send legislation to the City's code publisher. 
They transmit to the Mayor legislation acted on by the Board and receive the legislation returned 
by the Mayor approved or unsigned or vetoed. 

They receive and log claims against the City, and litigation, write in memoriam letters, distribute 
meeting minutes, and issue notices of public hearings. 

They answer thousands of inquiries from the public and City staff, photocopy and distribute 
legislation, maintain the Charter, municipal code, and administrative code, and their index and 
history records, and perform general office duties. 

Barbara Reilly is the most senior member of the Clerk's staff in length of service. She is the 
primary staff member assigned to the public counter where she serves the public and officials 
from other departments. She is responsible for the distribution to the office and to Supervisors of 
incoming United States and inter-office mail. During Board meetings she operates the 
microphones and attends to the needs of Supervisors and the Clerk during the meetings. 


These staff members work well with the Clerk and with Supervisors and their aides. You will 
find them very helpful. 

In addition, there are other people in the department. We have staff members who work in the 
Assessment Appeals function, staffing the Assessment Appeals Board and Hearing Officers. We 
have a Youth Commission and staff members who are part of the department. 

Do you have an organization chart? 

Yes. An organization chart of the Department of the Board of Supervisors is printed on the 
inside back cover of this handbook. 

Can we use the City Seal? 

The San Francisco Administrative Code describes the City Seal in general terms and provides 
that the Clerk of the Board shall be the custodian of the City Seal. 

Clear drawings of the Seal have been made in three versions so that they will reproduce well in 
various sizes. Version A is used when the seal will be larger than that used on letterhead, for 
example on the cover of the budget or on the side of automobiles. Version B is used on 
letterhead and envelopes and similar sizes. Version C is used only for business cards. 

The seals may be used only for the official business of the City and County of San Francisco. 
They may be obtained from the Reproduction Bureau. These seals, seals which look similar to 
these seals, and seals which could be easily mistaken for the Seal of the City and County of San 
Francisco, may not be used for commercial purposes nor by organizations, no matter how 
worthy, other than the City and County of San Francisco. In case of doubt about whether the 
City Seal may be used, consult the Clerk. 

Can we smoke in our offices or meeting rooms? 

No! Smoking is prohibited in all places in City Hall. You may smoke outside the building, or 
give up smoking or wait until you get home in the evening. Considering the strong efforts by the 
Board of Supervisors to reduce smoking throughout the city, it might be good not only to 
observe the smoking prohibitions, but also to avoid smoking immediately outside the building. 

Is City Hall safe from earthquakes? 

No building is completely safe from earthquakes. But seismic retrofitting can reduce the danger. 
City Hall was closed beginning in February 1995. It reopened in January 1999. During the 
closure earthquake damage was repaired, a base isolation project was completed so that the 
building will mostly be resting on a cushion instead of on solid ground which moves during a 
quake, courtrooms were converted to offices and to hearing rooms, and 80 year old electrical 
wiring was replaced. 

What is the Clerk's function regarding Supervisors and aides? 
Can you give us an example of the informal advice? 

Sure. In the early 1980's the Democratic National Convention was scheduled to be held in San 
Francisco. The City started a renovation of the cable car system, shutting it down completely, 
with a scheduled completion date just before the convention was to open. A Supervisor stood up 

at the portion of the meeting called "roll call for introductions" and requested a hearing each six 
months in the then existing Traffic and Transportation Committee to review the cable car project 
and to be sure the project would be completed on time. A late completion could give the whole 
city a black eye on national television. When the then Clerk heard that, he thought six months is 
too infrequent. A project which is very far behind in six months may never recover the lag. But 
the Clerk said nothing at the time. Two days later he went to the Supervisor and suggested three 
things: (1) that the committee get a copy of the PERT chart or other project control device 
showing the time plan for each element of the project, (2) that the committee get written reports 
of progress each month or each four weeks, depending on the time intervals used, and (3) that the 
committee hold a hearing at least each three months and, if the project reports showed any time 
lag, that the committee hold a hearing on the issue every time it met. The Supervisor thanked the 
Clerk and at the next meeting of the Board called for that information and revised schedule. The 
Clerk received no public recognition, but he preferred having no public recognition. 

How did the Board select a Clerk? Is it a political appointment? 

The appointment was not at all political. When her predecessor announced his retirement, the 
Board adopted a process to ensure the appointment was not political. The Board indicated a 
preference for experience as a City Manager, City Clerk, or Clerk of a Board of Supervisors. 
The coming vacancy was widely advertised in professional and other publications. The Human 
Resources Department screened applications and narrowed the list to people who clearly would 
be qualified. A panel of people with experience in city government then narrowed the field to 
three candidates. It happened that the three best included one City Manager, one Clerk of a 
Board of Supervisors, and one City Clerk. The Board of Supervisors then interviewed all three 
and unanimously chose the then City Clerk of Palo Alto, Gloria Young. 



V. The Election of Supervisors 

What are the terms and what are ballots like? 

There are eleven Supervisors. Voters elect them in November of even numbered years. They 
have to declare they are candidates sometime in early August. As a practical matter, they usually 
decide well in advance of August so they can start raising money. They usually have four year 
overlapping terms. But during the present change from at-large elections to district elections 
things are a little different. In the year 2000, eleven Supervisors will be elected from eleven 
districts, some of them for two years, some of them for four years. Beginning in 2002 
Supervisors will be elected for four year terms. Voters use non-partisan ballots; that is, the ballot 
does not show any political party, and Supervisors do not run as members of a party or faction. 

Is that usual in California, not showing Democrat or Republican on the ballot? 

In no California city or county does the ballot show political parties. Local election ballots in 
some other states show political parties. 

Are there term limits? 

Yes. In June 1990 voters adopted a Charter amendment limiting Supervisors to two terms. 
Supervisors in office when the limit was enacted were deemed to be serving in their first term, 
even though they may already have served several terms. A two term limit for the office of 
Mayor had been adopted by the voters in 1955. 

Who has had to leave the Board because of the term limits? 

Bill Maher came on the Board in 1983. In 1990 he supported the two term limit proposal and 
then was not able to run in 1994 because of the limit. He served 12 years. Tom Hsieh, who 
came on the Board in mid 1986, and Angela Alioto who was elected in 1988, were not able to 
run in 1996 because of the two term limit. Supervisor Willie B. Kennedy, who served 15 years, 
and Supervisor Terence Hallinan both would not have been able to run in 1996 but both left to 
take other positions within a year of being struck by the two term limit. Supervisors Carole 
Migden and Kevin Shelley both left the Board in their sixth year in office to run successfully for 
the State Assembly. Their decision to leave was probably influenced by term limits at both the 
state and city levels. Supervisors Sue Bierman and Barbara Kaufman will not be able to run in 
2000 because of term limits. 

Do term limits result in better Supervisors? 

First, you should know that we never judge the quality of Supervisors. Secondly, it is too early 
for anyone to answer your question. Clearly the Board will not have leaders with long 
institutional memories and more of its members will be relatively green. In January 1997, for 
example, the average length of service of Supervisors in office was just over a year and a half, 
with the most experienced having just four years in office. Now, in January 1999, the median 
length of service of Supervisors in office is about 32 months. The future result of the 
combination of term limits and district elections, of course, are still unknown. 


What were the results of Supervisors' elections since 1980? 

These are the Election results, the order of finish, since district elections ended in 1980: 

1980 Election 

1 . Quentin L. Kopp 

2. John L. Molinari 

3. Louise H. Renne 

4. Carol Ruth Silver 

5. Ella Hill Hutch 

6. Harry Britt 

7. Nancy G. Walker 

8. Doris M.Ward 

9. LeeS. Dolson* 

10. Richard D. Hongisto* 

11. Wendy Nelder* 

then 54 unsuccessful candidates 

1982 Election 

1. Wendy Nelder 

2. Richard D. Hongisto 

3. Doris M.Ward 

4. Nancy G. Walker 

5. BillMaher* 

then 1 9 unsuccessful candidates 

1984 Election 

1. John L. Molinari 

2. Louise Renne 

3. Quentin L. Kopp 

4. Harry Britt 

5. Willie B. Kennedy 

6. Carol Ruth Silver 

then 23 unsuccessful candidates 

1986 Election 

1 . Nancy G. Walker 

2. BillMaher 

3. Richard D. Hongisto 

4. Doris M.Ward 

5. Wendy Nelder 

then 14 unsuccessful candidates 

1988 Election 

1. Harry Britt 

2. Angela Alioto* 

3. Tom Hsieh 

4. Terence Hallinan* 

5. Willie B. Kennedy 

6. Jim Gonzalez 

then 1 8 unsuccessful candidates 

1990 Election 

1. Doris Ward 

2. BillMaher 

3. Carole Migden* 

4. Roberta Achtenberg* 

5. Kevin Shelley* 

then 20 unsuccessful candidates 

1992 Election 

1. Angela Alioto 

2. Sue Bierman* 

3. Tom Hsieh 

4. Willie B. Kennedy 

5. Barbara Kaufman* 

6. Terence Hallinan 

then 20 unsuccessful candidates 

1994 Election 

1 . Kevin Shelley 

2. Carole Migden 

3. Susan Leal 

4. Tom Ammiano* 

5. Mabel Teng* 

then 1 9 unsuccessful candidates 

1996 Election 

1. Barbara Kaufman 

2. Sue Bierman 

3. Leland Yee* 

4. Leslie Katz 

5. Michael Yaki 

6. Jose Medina* 

then 22 unsuccessful candidates 

1998 Election 

1. Ammiano 

2. Newsom 

3. Teng 

4. Leno 

5. Brown 

then 12 unsuccessful candidates 

indicates a non-incumbent elected 


Are there Districts now? 

Not now, but there will be in the year 2000 unless voters again change the Charter before then. 
In November 1 996 voters approved a Charter amendment calling for district elections starting in 
November of the year 2000. There will be eleven districts with one Supervisor elected from 
each district. If no candidate gets a majority of the district votes, a runoff election will be held in 

Will the terms still be four year terms? 

Yes in the long run. But the transition to district elections will mean some changes. In 1 998 
candidates for the five at-large seats ran for two years. Thus all eleven terms expire in January 
2001. At the first district election in 2000 about half of the Supervisors will be elected for four 
year terms and about half of the Supervisors will be elected for two year terms. At the Board 
meeting on January 8, 2001, the Clerk will determine by lot whether the Supervisors from odd or 
even numbered districts get the four year terms. Then beginning in 2003 all terms will be four 
year terms. 

Will all the present Supervisors be eligible to run in the district elections? 

No. Although no Supervisor reached the two term limit in 1998, Supervisors Bierman (District 
5) and Kaufman (District 3) complete their two terms in early 2001 and will not be able to run in 

Could the other nine Supervisors all be reelected in 2000? 

Only if some of them move. Of the nine Supervisors eligible to run in 2000, six of them now 
live in a district with another Supervisor. If two Supervisors live in a district, only one could be 

Which pairs of Supervisors now live in the same district? 

Supervisors Brown and Teng both live in District 7, running from Twin Peaks to the southwest. 

Supervisors Leno and Yee both live in District 8, in Noe Valley. 

Supervisors Ammiano and Katz both live in District 9, in Bemal Heights. 

One or more of these Supervisors may move, of course, before the 2000 election. 

Which Supervisors will have no competition from another member of the Board? 

Assuming that the present members are all in office in 2000 and that no member moves, only 
Supervisors Becerril (District 3-Northeast, Newsom (District 2-North), and Yaki (District 1-The 
Richmond) will have no competition from another Board member. 

Does that leave four districts without a present Supervisor? 

Well, all 1 1 Supervisors now represent residents of all districts. 

Okay, but in which districts do no Supervisors presently live? 

There are now no Supervisors living in: 

District 4, the Sunset, 

District 6, south of Market, the Civic Center, and the Tenderloin, and 

District 10, southeast 

District 1 1 , including Ocean View and Balboa Park. 


Can you list the districts and who lives there now? 


The Richmond 

Michael Yaki 



Gavin Newsom 



Barbara Kaufman (can't run in 2000) and Alicia Becerril 



No Supervisor 


Japantown to 19 Ave. 

Sue Bierman (can't run in 2000) 


South of Market, Tenderloin 

No Supervisor 


Twin Peaks to the Southwest 

Amos Brown and Mabel Teng 


Noe Valley 

Mark Leno and Leland Yee 


Bernal Heights 

Tom Ammiano and Leslie Katz 



No Supervisor 


Ocean View, Balboa Park 

No Supervisor 

Did we have district elections several years ago? 

In 1975 voters approved district elections. In 1977 there were eleven Supervisors elected from 
districts. In 1 979 voters elected Supervisors from six of the eleven districts, the odd numbered 
districts. Then in August 1980, the voters amended the Charter to go back to at-large elections in 
November 1980. 

Who were elected to those district seats in the 1970's? 

In 1977 five previously at large Supervisors were elected by a district. They were Supervisors 
Dianne Feinstein, Robert Gonzales, Quentin Kopp, John Molinari, and Ronald Pelosi. The six 
newly elected from districts were Supervisors Lee Dolson, Ella Hill Hutch, Gordon Lau, Harvey 
Milk, Carol Ruth Silver, and Dan White. 

Then in 1979, Supervisor John Molinari was reelected, Supervisor Harry Britt (having previously 
been appointed) was elected, and Supervisors John Bardis, Ed Lawson, Nancy Walker, and 
Doris Ward were newly elected. 

Of the 11 at-large Supervisors elected in 1980, nine had previously been district Supervisors. 
They were Supervisors Britt, Dolson, Hutch, Kopp, Molinari, Renne, Silver, Walker, and Ward. 
Two new Supervisors were elected that year, Supervisors Richard Hongisto and Wendy Nelder. 

How many times can an appointed Supervisor later run for election? 

A Supervisor appointed for less than half a term can run twice for election. A Supervisor 
appointed for more than half a term can only run once more. In effect, an appointment for more 
than half a term counts as a full term. But the new district election Charter provision affects what 
is counted as a term. 

Doesn V a new Supervisor with more than two years left in the term have to run in November? 

Under the new Charter which became effective July 1, 1996, a Supervisor appointed to fill a 
vacancy with more than two years and five months left in the term has to be elected in order to 
complete the term. But no appointments have been made since the Charter became effective 
which meet that requirement. 


What was the situation in November 1998? 

In November 1998 there was no Supervisor who could not run because of term limits. 
Supervisors Ammiano, Brown, Leno, Newsom, and Teng all ran for two year terms which do not 
count as a term under the two term limit. They will also be able to run in a district in 2000. 

Do the two year terms which start in 1998 and 2000 count as full terms? 

Supervisors elected in 1 998 are all serving two year terms which do not count as terms under the 
two term limit. A Supervisor entering office for the first time in 2000 for a two year term will 
not have that term count toward the two term limit. Thus that Supervisor might serve a total of 
10 years: a two year term which does not count, then two four year terms. The combination two 
year elections in 1998 and in 2000 would count as a term. 

Can Supervisors campaign for ballot measures? 

It is unlawful to use the facilities of the City and County of San Francisco, including the facilities 
of the Board of Supervisors, to support or to oppose, or to solicit funds to support or to oppose, 
any ballot proposition or any candidate. This includes all proposed Charter amendments and 
bond issues on the ballot. Just because the Board voted to put an item on the ballot does not 
mean public assets can be used to support it. 

Thus it is not lawful to use for those purposes the exterior or interior walls of City buildings or 
your City offices, photocopy equipment, word processing equipment, telephones, fax machines, 
desks, the City seal, the time of aides or other City employees or any other City facilities. Do not 
store campaign literature or buttons in your desks or offices concerning either propositions or 

If you have doubts about restrictions, read City Attorney Opinion No. 82-6. If you have doubts 
about the consequences, read the 1997 court decision concerning the actions of former Contra 
Costa County Supervisor Gayle Bishop. 

In summary, if you are going to exercise your first amendment rights to support or oppose any 
candidate or ballot proposition, do not do it inside City buildings and do not do it on City time. 

Aides are sometimes asked by their Supervisors to work on a campaign during evening hours. 
The Clerk does not encourage that practice. The job of an aide is tough enough with a long day. 
Adding campaign duties results in tired aides who may be doing neither job justice. 


Do you have a schedule for the November 1999 election? 

Yes, here is the schedule for Charter amendments. The schedule for Bond issues is similar but 
starts earlier. The schedules for ordinances and declarations of policy are similar to this one for 
Charter amendments. Election day is November 2, 1999. 




169 May 17, 1999 Last regular Board meeting for introduction of Charter amendment in 

writing by a Board member; upon introduction referred to Rules 

139 June 16, 1999 First day the Rules Committee could consider under the 30 day rule a 

Charter amendment introduced on the 1 69 l day before election. 

118 July 7, 1999 Last day for Special Rules Committee hearing for reference to Board. 

113 July 16, 1999 Last day for first appearance on Board agenda of proposed Charter 


106 July 19, 1999 Last regular Board meeting for Board's order of submission of Charter 

amendment to electorate. 

104 July 20, 1999 Last day to submit Initiative Petition to Director of Elections. 

102 July 23, 1999 Last day for Board to submit Charter amendment to Director of 


92 August 2, 1999 Last day to introduce proposed Board of Supervisors' ballot arguments 
concerning Charter amendments. 

90 August 4, 1999 Last day for Board, four Supervisors, or Mayor to submit Ordinances 
or Policy Declarations. 

83 August 11,1 999 Last day for Committee hearing on Board's ballot arguments. 

78 August 16, 1999 Last day to adopt motion submitting Board's ballot arguments. 

77 August 17, 1999 Noon today is last time to submit Board's ballot arguments to Director 
of Elections. 

74 August 20, 1999 Appropriate day for Special Rules Committee meeting to consider 
rebuttal arguments. 

71 August 23, 1999 Last day to adopt motion approving Board's rebuttal arguments. 

70 August 24, 1999 Noon today is last time to submit Board's rebuttal ballot arguments to 
the Director of Elections and last day for public to submit paid ballot 


Can the Board of Supervisors submit ballot arguments? 

Yes. A Monday in early August (it will be August 2 in 1999), is usually the scheduled date for 
the introduction of ballot arguments. They must be prepared on forms which are specified by the 
Director of Elections and available from the Rules Committee Clerk. 

Aides are requested to submit ballot arguments on the form specified by the Director of Elections 
and to place them in a ballot argument folder within our "common" folder on the computer 
network. This is important especially since there are usually not many minutes between the time 
the Board of Supervisors orders ballot arguments transmitted and the deadline imposed by law. 

In preparing ballot arguments you should be conscious of the limit of 300 words for initial ballot 
arguments and 250 words for rebuttal arguments. This word limit includes the phrase "Board of 
Supervisors" which appears at the end of ballot arguments but does not include the phrase at the 
head of the argument entitled "Proponent's Argument in Favor of Proposition X." You should 
show the number of words in each line and the correct total. 

No underlining will appear in the ballot pamphlet. You may provide, however, that words be in 
bold face or italics. Do this by underlining your text and placing a marginal note "B" or "I" to 
direct the printer to do the underlined portion in boldface or italic. 

The ballot argument should end "Board of Supervisors." It should not also indicate on the 
submittal line "and the XYZ neighborhood group" or "endorsed by" or similar wording because 
there are often not enough minutes to get written neighborhood group approval between Board 
approval and the submission deadline. If it is important to indicate the support of another group 
or person, it should be done in the text of the ballot argument. A written consent of the group or 
person mentioned in the text as an endorser must be submitted with the argument. 

The President of the Board usually introduces motions for ballot arguments concerning all 
propositions for which a Supervisor has not introduced a ballot argument. The Rules Committee 
considers ballot arguments on Charter amendments and ordinances. 

The Board can submit ballot arguments concerning all propositions described in the City and 
County ballot pamphlet. One Supervisor, now no longer on the Board, once suggested that the 
Board should not submit ballot arguments on initiatives. The Board, however, occasionally does 
oppose initiative ordinance proposals. Clearly some initiatives could be so damaging to the City 
that members believe it would be unethical for the Board to stay silent. 

The Board may submit a proponent's ballot argument about any measure on the City ballot, 
unless the measure is sponsored by someone else (e.g. initiative petition or Mayor) who writes a 
proponent's argument. The Board may write an opponent's argument concerning any measure. 
See Municipal Elections Code Sections 530 and following for guidance. 

Ballot arguments are normally considered by the Rules Committee except that arguments about 
bond issues are normally heard by the Finance Committee. The Clerk routinely distributes ballot 
argument instructions, with samples and necessary forms, and encourages sponsors to submit the 
arguments on time. 

The End 



Burton, John, 4 

ABAG, 7 

Abstain, 22 

Achtenberg, Roberta, 3, 4, 5, 6, 54 

Acting Clerk, 48 

Administrative Code, 37 

Affirmative Action, 32 

Agendas, 21 

Agnos, Art, 6, 29 

Aides, 32, 33 

Aides Pay, 33 

AIDS, 44 

Air Quality Board, 7 

Alioto, Angela, 3, 5, 6, 10, 53, 54 

Alioto, Joe, 29 

Ammiano, Tom, 1, 3, 5, 7, 8, 10, 54, 55, 56, 57 

Annual Reports, 32 

Appeals, 9, 14, 20, 22, 38 

Appendix, 30 

Applications, 38 

Appoint Committees, 9 

Appointing Authority, 46 

Appointments, 3 1 

Appropriation Ordinance, 1 6 

Approved as to Form, 11, 12, 14, 16 

Assassination, 30 

Assessment Appeals, 38, 51 

Assessor, 3, 4, 5, 30 

Assets, 47 

At Large, 56 

Audit Committee, 3 1 

Auto Dial Buttons, 40 

Award, 41 

Ballot Arguments, 58, 59 

Ballot Pamphlet, 59 

Ballot Propositions, 38 

Ballots, 53 

BCDC, 7 

Becerril, Alicia, 1, 3, 5, 6, 8, 55, 56 

Bierman, Sue,' 1, 2, 3, 5, 7, 8, 54, 55, 56 

Bishop, Gayle, 57 

Blanchard, Joni, 49 

Board Committees, 23 

Board Floor, 34 

Board Meetings, 21 

Boards and Commissions, 38 

Bond, 12, 46 

Bond Issue, 38 

Britt, Harry, 3, 5, 6, 10, 54 

Brown Act, 13,21,22 

Brown, Amos, 1, 2, 3, 5, 6, 7, 8, 55, 56, 57 

Brown, Willie, 3, 5, 6, 29, 30 

Budget, 27 

Budget Adoption, 3 1 

Budget Analyst, 26 

Building Inspection Commission, 10 

Call Coverage, 40 

Call Pickup, 40 

Called from Committee, 12, 14 

CalTrain, 7 

Campaign, 57 

Campaign Literature, 57 

Candidates, 53 

Centralized, 30 

Ceremonial Function, 39 

Certificates of Honor, 28 

Chamber Seats, 22 

Chan, Eng Eng, 50 

Charter 1996, 30, 37 

Charter Amendments, 38, 58 

Checklist, 16, 18 

Chief Administrative Officer, 3 1 

Christopher, George, 29 

City Administrator, 31 

City Attorney, 4, 1 1, 12, 14, 16, 22, 47 

City Hall History, 38 

City Planning Commission, 14 

City Seal, 51 

Clark, John, 50 

Clerk to Act, 23 

Closed Sessions, 22 

Commissions, 30, 3 1 

Committee Assignments, 38 

Committee Chairs, 12, 25 

Committee Clerks, 25 

Committee Hearing Room, 40 

Committees, 14, 23, 38 

Compensated Commissions, 10 

Compensatory Time, 45 

Competition, 55 

Computer, 35 

Conduct, 23 

Conference Room, 40 

Confirmation, 3 1 

Conflict of Interest, 22 

Conroy, Annemarie, 3, 5, 6 

Constituent Liaison, 33 

Controller, 47 

Controller's Grants Division, 12 

Council-Manager Plan, 30 

Counter Telephone, 42 

Cover Letter, 16 

CSAC, 8 

Dahlen, Lilia, 50 
Department Heads, 30, 3 1 , 48 
Departments, 29 
Digest, 11, 12, 13, 16 
Disability Access, 12 
Disclosure, 47 
Dissenting Votes, 23 
District Attorney, 47 


District Elections, 8 
Districts, 55, 56 
Do Not Pass, 12 
Dolson, Lee, 3, 5, 6, 54 
Duma, Clarice, 50 

Earthquakes, 5 1 

Economic Interests, 47 

Election, 58 

Election Code, 31 

Election Fees, 32 

E-Mail, 37 

Emergency Ordinance, 15, 16, 32 

Espinosa, Lolita, 50 

Ethics, 35 

Ethics Commission, 47 

Excused, 22 

Executive Branch, 28 

Executive Session, 22 

Fax, 37 

Federal Legislation, 13, 20 

Feinstein, Dianne, 3, 4, 6, 9, 29 

Feldman, Gail, 50 

Fidelity Bonds, 32 

Files, 36 

Finally Passed, 15 

First Amendment, 57 

Fiscal Provisions, 3 1 

Fisherman's Wharf, 46 

Floating Holidays, 33 

Form 700, 38, 47 

FPPC, 47 

Friction, 9 

Friday, 15 

General Fund, 27 
General Plan, 3 1 
Gerund, 16,20 
Gifts, 47 

Golden Gate Bridge, 7 
Gonzalez, Jim, 3, 5, 6, 54 
Goodlett Place, 42 
Grant Applications, 12 
Grants Division, 13 

Hallinan, Terence, 3, 5, 6, 53, 54 
Health Insurance, 33 
Health Plan, 46 

Hearing to Consider Subject, 1 1 
Hitchens, Donna, 46 
Hobson, Gregoire, 49 
Hongisto, Richard, 3, 5, 6, 54 
Horanzy, Donald, 6 
Hsieh, Tom, 4, 5, 6, 53, 54 
HUD, 30 

Human Rights, 32 
Hunters Point, 46 

Hutch, Ella Hill, 4, 5, 6, 54 

Immediate Adoption, 38 

Immunity, 23 

Impute, 23 

In Memoriams, 38 

Inactive, 14 

Inaugural Meeting, 46 

Income, 47 

Informal Advice, 51 

Inquiry, 13, 29 

Interference, 3 1 

Interim Zoning Controls, 12 

Introductions, 11, 12, 13,38 

Issue Orders, 29 

January 8th, 1, 46 
Job Protection, 33 
Johnson, Gail, 49 
Joint Committee, 13 
Joint Powers Board, 7 
Jordan, Frank, 4, 6, 29 

Katz, Leslie, 1, 2, 4, 5, 6, 8, 54, 55, 56 
Kaufman, Barbara, 1, 2, 4, 5, 7, 8, 9, 10, 54, 55, 56 
Kennedy, Willie B., 4, 5, 6, 53, 54 
Kopp, Quentin, 4, 5, 6, 10, 54 

Lamug, Joy, 50 

LAN, 35 

Leal, Susan, 4, 5, 6, 54 

Legislation Introduced, 23 

Legislative Analysts, 26 

Legislative Assistant, 32 

Legislative Chamber, 9, 39, 46 

Legislative Expense, 37 

Legislative History, 36 

Legislative Process, 1 1 

Legistar, 36 

Leno, 1, 5 

Leno, Mark, 1, 2, 4, 5, 6, 8, 55, 56, 57 

Letters of Commendation, 28 

Letters of Inquiry, 29 

Licavoli, Madeleine, 50 

Litigation, 22 

Little-Horanzy. Rosemary, 49 

Local Area Network. 35 

Log On, 35 

Lonich, Annette, 50 

Los Angeles, 7 

Lum, Jean, 48, 49 

Macintosh, 35 

Macros, 36 

Maher, Bill, 4, 5, 6, 53, 54 

Mail, 37 

Marked Agenda, 23 

Mass Mailings, 38 


Master Plan, 3 1 

Maternity Leave, 34 

Mayor, 12, 15, 20, 28, 30, 31, 46, 47 

Mayors, 29 

McKechnie, Marie, 48, 49 

Medina, Jose, 4, 5, 6, 54 

Meeting Results, 23 

Meeting Rooms, 39 

Miamon, Tamara, 50 

Migden, Carole, 4, 5, 6, 53, 54 

Milk, Harvey, 3, 6, 30 

Minutes, 21, 23 

Mission, 43 

Molinari, John L., 4, 5, 6, 10, 54 

Monday, 15 

Moscone, George, 6, 29 

Moses, Alvin, 35, 49 

Mosuela, Violeta, 50 

MTC, 7 

Municipal Code, 37 

Nelder, Wendy, 4, 5, 6, 10,54 

Neutral, 48 

Never, 36 

Newsom, Gavin, 1, 2, 4, 5, 6, 7, 8, 55, 56, 57 

Non-partisan, 53 

November Election, 58 

Oath, 46 
Obituary, 28 
Offices, 9, 23, 35 
Official Newspaper, 12, 14, 21 
Open Meeting Law, 13,21 
Ordinances, 11, 12, 15, 16, 17 
Organization chart, 51 
Overtime, 44 

Paper, 37 

Parking Permit, 42, 43 

Parking Spaces, 23 

Parking Tickets, 43 

Parliamentarian, 22 

Parliamentary Rules, 21 

Passed on First Reading, 1 5 

Passwords, 35 

Pay, 7 

Pending List, 14, 25 

Photocopy Machine, 37 

Planning Commission, 12, 20, 31 

Planning Department, 32 

Police Chief, 30 

Policies, 35 

Policy Declarations, 58 

Political Campaigns, 35 

Political Parties, 53 

Preferences, 46 

President, 8, 9, 10, 12,24 

President Pro Tern, 10 

Privilege, 43 
Property Tax, 27 
Public Records Law, 2 1 
Public Testimony, 14, 22 
Public Transit, 43 

Questions of Order, 9 

Reactivating, 14 
Rebuttal Arguments, 58 
Recognition, 21 
Recorder's Office, 30 
Red Vertical Line, 16, 18 
Red, Mary, 49 
Refer, 9 

Referendum, 15,20 
Reilly, Barbara, 50 
Renne, Louise, 4, 5, 6, 54 
Rent Board, 38 
Reorganizations, 32 
Replacement, 34 
Resolutions, 11, 12, 18 
Retirement, 33 
Retirement Board, 9, 1 
Rules Committee, 58 
Rules of Order, 21, 22, 24, 38 

Sales tax, 27 

Sample Ordinance, 17 

Sample Resolution, 19 

Seats, 9 

Secondez, Grace, 50 

Seismic Retrofitting, 51 

Select Committees, 24 

Senior Aide, 33 

Seniority, 8, 10,22,35 

Sergeant at Arms, 23 

Sexual Harassment, 44 

Shelley, John, 29 

Shelley, Kevin, 4, 5, 6, 9, 10, 53, 54 

Shelley, Thelma, 29 

Sick Leave, 33, 34 

Sierra Nevada, 46 

Silver, Carol Ruth, 4, 5, 6, 54 

Sister Cities, 38 

Slander, 23 

Slurs, 43 

Small Business Commission, 13 

Smoking, 39, 51 

Speaker, 30 

Special committees, 24 

Spelling Verifier, 36 

Sponsor, 18 

Standing Committees, 23, 24 

State Assembly, 4, 53 

State Legislation, 20 

State of the City, 28 

Statement of Purpose, 3 1 


Statements Econ. Interests, 38 

Stationery, 37 

Statute of Limitations, 32 

Street Closings, 38 

Strong Mayor Plan, 30 

Suggesting, 29 

Sunshine Ordinance, 13,21,31 

Telephone for Information, 28 

Telephone Numbers, 42 

Telephone System, 40 

Teng, Mabel, 1, 2, 4, 5, 7, 8, 54, 55, 56, 57 

Tenure of Aides, 33 

Term Limits, 53 

Terms, 53, 56, 57 

Thirty day rule, 14 

Top Vote Getter, 8 

Toth, Rita, 50 

Transportation Authority, 7 

Tuesday, 15 

Two terms, 53 

Two year terms, 55 

Unanimous vote, 12 
United States Senator, 30 

Unsigned, 15 

Vacation, 33 
Vazquez, Moe, 35, 49 
Veterans Building, 46 
Veto, 12, 15 
Voice Mail, 23, 40 
Vote, 22 
Voters, 53 

Walker, Nancy, 5, 6, 10,54 
Ward, Doris, 5, 6, 9, 10,54 
Wednesday Noon, 16,18 
Whereas, 18 
White, Dan, 6 
Windows, 35 
Withholding, 46 
Without Recommendation, 12 

Yaki, Michael, 1, 3, 5, 6, 7, 8, 54, 55, 56 

Year 1998, 57 

Year 2000, 8, 9, 55 

Yee, Leland, 1, 3, 5, 6, 7, 8, 54, 55, 56 

Young, Gloria L., 29, 48, 52 

Youth Commission, 13 


Members of the Board of Supervisors 

of the City and County of San Francisco 

1978 - 1999 

Alicia Becerril 
Amos Brown 
Angela Alioto 
Annemarie Conroy 
Barbara Kaufman 
Bill Maher 
Carol Ruth Silver 
Carole Migden 
Dan White 
Dianne Feinstein 
Donald Horanzy 
Doris Ward 
Ed Lawson 
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